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Every Lightyear Feature

Getting your documents into Lightyear

Unique email address

Choose your own Lightyear email address to share with your suppliers.  Get bills emailed directly to Lightyear.

File upload from desktop

Drag and drop your bills into Lightyear from your browser. 10mb limit.

Mobile App

Snap a photo of your receipts or bills and upload them. Available for iOS and Android. 

Forward existing emails

Re-direct or forward your existing supplier emails to your business's new Lightyear email address 

File types supported


Upload multiple bills

Upload multiple bills in the same document and split them into individual bills from within Lightyear.

Purchase Orders

Create Purchase Orders

Allow your team members to Create detailed purchase orders for Services and/or Products,  from your suppliers item's catalogue.

Approve Purchase Orders

Lightyear’s automated approvals workflow routes Purchase Orders to the correct Approver, seamlessly without user input.

Send to supplier

Lightyear sends your purchase order directly to your suppliers email address for one click acceptance.

Supplier acceptance

See immediately when a supplier has accepted and instantly see the status of 

your order.

Goods received tracking

Keep track of your received and outstanding stock via Lightyear's ‘GRN’ feature. 

Automated 3-way matching 

Automatically 3-way match your purchase order with your GRN and your suppliers bill. 

Budgets - Coming Soon

Easily control spend with Lightyear’s budgets. Set budgets by Departments, Project and Company by time period.


Automatic bill and credit-note data-extraction 

Lightyear's proprietary data-extraction engine instantly extracts data with 100% accuracy from system-generated PDFs.

OCR data-extraction from image files

Lightyear extracts data from image-based docs using OCR technology in less than 2 minutes.

Receipt data-extraction from mobile app

Lightyear extracts summary data from receipts in less than 2 minutes. 

Automatic supplier statement reconciliation

Real-time reconciliation flags any missing bills or credit notes, and one click 'request copy' from the supplier.

Manual-entry option

Manually enter bills that aren't able to have data extracted from them, such as hand-written bills, dockets or receipts. 

Rule-based coding

Automate coding at a supplier, bill, line or product-level - the choice is yours.  Set rules for key-words or product codes to drive coding rules.

Automatic price-checking

Lightyear will compare each product-code purchased with your supplier's agreed price list, flagging any overcharging to you.

Foreign currency

Process bills from overseas suppliers, whatever currency they use. 

Validation checks

Lightyear cross-checks extracted data against bill total to ensure data accuracy.

Approvals Workflow

Multi-tiered Approvals

Robust approvals process that can be customised to allow 1,2 or 3 different levels of approval 


Lightyear Departments restrict users to only view and approve bills that are relevant to them. 

Send bill approval tasks

Send approval tasks to other Lightyear users, or even to external persons via email.

Route bill workflows

Automatically route bills to managers for secondary approval on a per-bill or per-user basis.

Audit trail peace of mind

See exactly who did what, and when, on every bill. Leave permanent notes for other users on specific bills. 

Dispute bills

Move bills to your 'Disputed' tab temporarily as the dispute is resolved. 

Customise your view

Our unique 3-panel layout gives you all the information you need on 1 screen (or switch to a 2-panel view).

Flag duplicate bills

Automatically alerts you to any duplicate bills that may already be in your approval workflow. 

Attach docs to bills

Attach supplementary documents to a bill e.g. delivery dockets, POs, contracts etc.


Receive notifications via email, in browser or in mobile app whenever there is a new approvals request.

Get copies of bills

You can email yourself a copy of the original bill by selecting 'Email to Me', or simply download from the browser. 


Users can collaborate on a bill via notes function, or simply leave notes for yourself.

Mobile App

Document capture

Snap photos of your receipts (or bills) and upload them to your Lightyear account. 


Approve, dispute or reject bills while you are on the go.

Instant messaging

Reply to any instant messages you receive straight from the mobile app. 


8-yr bill archive

Store your supplier invoices for up to 8 years depending on your country. 

8-yr statement archive

Store all your supplier statements for up to 8 years in the Lightyear cloud. 

Cloud storage

All your document data (including document image) accessible from anywhere. 

Dynamic search function

Search by supplier, GL code, amount, category, keywords etc, or a combination of all.


Download any search result to csv to allow for further data analysis. 

Tax office compliance

Lightyear is tax-office compliant, giving your and your auditors peace of mind.

Automatic Supplier Statement Reconciliation​

Checks for missing bills

Lightyear matches the content of the supplier statement with the documents in your Lightyear account.

One-click to request copy

Missing documents are flagged, and with one-click Lightyear emails the supplier, asking for a copy.


View sent/received tasks

View any Tasks your have received or that you have sent to your colleagues.

@mention users

@mention any other users to notify them of any questions, comments or things you would like them to do. 

Notifications feed

Each user has a dedicated Notifications Feed for any mentions or approval requests. 

Roles and Permissions

Admin/user/reports only

Give users different levels of access depending on what they need to do in Lightyear. 

Approval permissions

Set user-specific permissions to customise what approvals then can give in Lightyear. 

Personalise your profile

Upload a photo to your avatar so people will instantly recognise you in app.

Accounting Integrations

Xero - native cloud integration via API

Automatic Data Syncing

2-way sync. Data created in Xero will transfer across to Lightyear, and vice-versa. 

Send attachment to Xero

5/5 stars from over 40 reviews on the Xero Marketplace.

QuickBooks Online - native cloud integration via API

Automatic Data Syncing

2-way sync. Data created in QuickBooks Online will transfer across to Lightyear, and vice-versa.
Send attachment to QuickBooks. 

5/5 stars from over 10 reviews on the QuickBooks Online App store.

NetSuite - Native cloud integration via API

Automatic Data Syncing

2-way sync. Data created in NetSuite will transfer across to Lightyear, and vice-versa.

Send URL of the invoice to NetSuite.

NetSuite Partner Status

BFN - Built for NetSuite

5/5 stars from over 5 reviews on

MYOB AR Live - native cloud integration via API

Automatic Data Syncing

2 way sync. Data created in MYOB will transfer across to Lightyear and vice versa. 

Send URL to MYOB

Sage 50 / 200 - CSV upload

Custom CSV export

Detailed CSV exported from Lightyear formatted to match Sage's import requirements. 

Bulk upload

Upload your Sage details into Lightyear easily with a simple CSV.

Other non-cloud desktop accounting software - CSV upload

Export to any accounting software that accepts CSV upload

Create a custom CSV formatted spreadsheet that can be uploaded to any accounting software that can accept an imported file. 

Inventory integrations

Export full stock data

Export stock data to any third party inventory system that accepts a CSV upload. 

Account structures


Create a single Standalone account for single business owners.


Create a Parent company with all your brands/locations/subsidiaries/divisions as Child accounts.

User management

From a parent account, assign a user to any number of child accounts. 

Shared billing

Parent accounts cover the usage cost of Child accounts, giving you the simplicity and efficiencies of one bill/plan.


Credits - simple pricing

To export a bill, or process a statement, you need 1 credit.  Credits are purchased as part of monthly recurring plans.

Bulk pricing option

Larger businesses can purchase credits in bulk (in advance) and use them over a 6-month duration. 

Transparent pricing

The more credits you use/buy, the cheaper the cost of a credit becomes - volumetric discounts are built-in. 

Unlimited users

Add as many users as you need to your account at no extra cost. 


24/5 support

As we have offices in Belfast (UK) and Sydney (AU), we are able to offer support 24 hours a day, 5 days a week.

Multi-channel support

Best in class support - contact us via live-chat, phone, email and ticketing. 

Knowledge base

We offer a comprehensive knowledge-base on all our features, with deep links from every page in Lightyear. 

Let's Get Going service

We offer a white-glove Let's Get Going service to assist you getting started with Lightyear.