A Simpler Employee Expense Management App
Introducing Lightyear's new expense management feature. Our new expenses feature leverages the same technology as our purchasing and accounts payable capabilities enabling employees to scan receipts and submit expenses on the go. Collect, process and reimburse expenses quickly and easily.
Tracking Business Expenses Just Got Easier
Discover the power of streamlined expenses software for tracking your employee expenses through your accounting system.
Eliminate Manual Data Entry
AI data extraction means less manual work for admins. Employees can snap receipts on the go via the expense management app. The system extracts expense data in real-time and prepares it to be added to an expense report.
Take Control of Spending
Give your finance team a clearer overview of expense payments and the status of each claim through your expenses software. Discover how you can manage your money better by using a centralised platform to track and approve expenses.
Build Stronger Employee Relationships
Simplify expense reporting for your finance team by automating receipt collection. With on the go claim submission and automated approval workflows, you can speed up payments and put money in employees pockets faster.
Push notifications keep staff up-to-date on the status or their claim so no one is left wondering.
Integrate Seamlessly
Using an expense management app for employee reimbursements gives you better control and insights.
Our integrations with hundreds of accountancy solutions ensures streamlined workflows for your team. Export directly for quick and easy payments.
How to use Lightyear's expenses software
It's simple, quick and works on the go. Submitters snap receipts using the mobile app, hit submit and watch their claim enter the approval workflow.
Easy Expense Claims For Your Employees
Employee Claim Submission
Employees capture receipts on-the-go through the mobile app's scanning capabilities. Staff can group receipts together by creating and adding individual expenses to an expense report.
Automated Approvals
Once submitted by the employee, claim submissions will automatically enter an approval workflow. Lightyear notifies the relevant approvers to action the claim submission.
Claim Processing
The finance team will have a clear overview of the status of each claim. Lightyear processes the approved claim for scheduled reimbursement and notifies the employee of their due payments.
Export for Payment
After the finance team schedules a claim for payment, they can export it to your accountancy software. You can make bulk exports to your accountancy system for multiple expense reports.
All Within Your Plan
No extra fees, bolt-on's or hidden costs.
Credits per expense report export
Unlimited number of users
£
Activation fee
FAQ's
How does the pricing work?
Expenses will be available to all Lightyear users without an activation fee or charge per user. Each expense report that is exported to your chosen accountancy platform will be charged at 3 credits. This will come out of your regular credit consumption.
Are cards included?
Phase 1 of Lightyear's expenses launch will not include cards. The initial feature will be for reimbursable employee expenses.
Is it secure?
Yes, the security of your financial data is our top priority. The new expenses feature uses industry-standard encryption protocols to protect your information. We also have strict access controls and regular security audits to ensure the safety of your data.
How does work alongside the current system?
The new feature will work similarly to your current approval workflow. Once submitted expense claims will enter an approval workflow depending on the rules you have set. Submitters and finance teams will receive notifications throughout the claim journey.