AI-Based Line Item Data Extraction: Faster and more accurate data

Lightyear’s AI-powered automated data extraction pulls real-time line item information from your documents without any manual data entry. Get instant, accurate data every time. Lightyear automatically verifies prices and supplier bank details, and routes documents to the right approver, saving you time and reducing errors.

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Getting documents into Lightyear

Stop chasing invoices across email, shared drives and paper piles. With Lightyear, you can upload invoices directly into the app, send to your Lightyear account email, or upload via the mobile device. If you have an existing inbox for supplier documents, you can set up a forward to your Lightyear email so your processes remain the same.

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Your document inbox

Your entire document queue, one screen. See every bill and credit note, its status and who's actioned it at a glance. Lightyear also detects duplicate invoices and flags them in this panel.

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Extracted data

Our Smart Extract+ feature captures every detail of your invoice down to each line items. Automated coding rules will be applied here so you can say goodbye to manual data entry. This panel also flags bank detail decrepencies and alerts you to any changes in supplier pricing.

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Original invoice

See the original document side-by-side with the extracted data. Any discrepancy is immediately obvious. Your team can review and approve with confidence knowing what Lightyear extracted matches exactly what the supplier sent. Our extraction tool Edit Mode also let’s you personalise the data extraction to make it work for your business. E.g. If your PO number come from a supplier as “reference number” you can tell Edit Mode this is in reference to the PO number. It will remember it going forward.

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Extraction types

Not every business needs the same level of detail. Choose Line for full itemisation, Service for description and amount, or Summary for a single consolidated line. Lightyear adapts to how you work — not the other way around.

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3-way matching

Three-way matching without the manual work. Lightyear checks the invoice against the purchase order and delivery automatically. Line items are flagged for review before the invoice reaches payment.

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In-app supplier communications

Need to query an invoice? Do it directly from Lightyear without switching tools or losing context. Every message is logged against the invoice so there's always a clear record of what was queried, when, and what was agreed.

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Audit trails

Every action taken on every invoice — who approved it, when, and what changed — is logged automatically in your activities tab. Full visibility for finance, compliance and audit. No more reconstructing approval history when questions arise.

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🎉 Tour Complete!

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