QuickBooks AP Automation - Powered by Lightyear

Automate line-item level data extraction and approvals with the Lightyear-QuickBooks integration. Built for growing finance teams, QuickBooks AP automation helps you eliminate manual invoice entry — whether you're on QuickBooks Online or Desktop.

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Why choose Lightyear for QuickBooks Accounts Payable Automation

Lightyear sync codes, suppliers, etc., and push a copy of the invoice into QuickBooks via API connection.
It removes manual invoice entry and automates line-item coding to minimise errors.
Faster, more accurate invoice processing with automated and customised approval workflows.
A fit for advisory firms and finance teams who want QuickBooks to do more.

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Remove manual data entry

Lightyear extracts and codes line-item data automatically, so you're not manually keying data between disconnected systems.

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Bill costs back to customers, line by line

Lightyear lets you assign individual invoice line items to specific customers and mark them as billable or not, helping you track and manage costs by client.

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Set up multi-tiered approval workflows

Route invoices through multi-tiered approval workflows in Lightyear, so sign-off follows the same process your team already works with.

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Close the month-end in <2 days

Lightyear auto-matches your invoices to your supplier statement and identifies any missing invoices. Request missing invoices from suppliers in Lightyear with just 2 clicks.

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Set up your Lightyear account

Sign up for Lightyear, and your account will connect to QuickBooks Online via the API. Suppliers, tax rates, and tracking categories sync automatically from the start.

Extract, code, and assign

Lightyear’s AI-powered tool extracts line-item data as soon as an invoice arrives, coding it to your QuickBooks classes and locations, and assigning billable costs to customers where needed.

Approve and sync to QuickBooks

Once the invoice is approved, export it to QuickBooks Online with a single click.

Trusted by Lightyear users worldwide

“Now we barely notice the month-end because it's so automated. Statement reconciliation used to take 3 days, but now only takes 10 minutes.”

“We now save half a day every day. Half a week of work saved for us is amazing. I mean, that's half a head at £24,000 every year.”

“The ability to set up departmental approval processes has been a big win. Even if approval isn’t immediate, there’s still plenty of time, usually 20–30 days, before payment is due, making the process much more manageable and efficient.”

“After implementing Lightyear, our data entry and extraction time decreased to less than 2 hours per week, which is a decrease of about 93%. We’re also saving up to 40% per month on AP costs.”

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FAQs

Which QuickBooks version does Lightyear work with?

Lightyear works both with QuickBooks Online and QuickBooks Desktop. QuickBooks Desktop connects via CSV, while QuickBooks Online connects via API for a more automated, real-time sync.

What makes Lightyear accounts payable software compatible with QuickBooks?

You can extract, code, and approve invoices in Lightyear before they ever reach QuickBooks. This ensures that only clean, verified data is posted to the software, with no manual entry.

What data syncs between Lightyear and QuickBooks Online?

When you connect the two, Lightyear automatically pulls in your suppliers, chart of accounts, tax rates, and dimensions — including departments, classes, locations, projects, and customers — so your coding structure is consistent across both platforms from day one.

Does Lightyear have a mobile app?

Yes, Lightyear offers a mobile app. Approvers can review and sign off on invoices from the Lightyear mobile app without needing to be at a desk.

Can Lightyear assign invoice costs to specific customers?

Yes, it can. For QuickBooks Online, you can assign costs at the line-item level to individual customers and mark them billable or not, giving you customer-level cost tracking without leaving Lightyear.

How does Lightyear charge?

Lightyear's pricing is based on your invoice volume, so you pay for what you process rather than a flat fee. It doesn't charge per-user licence fees, so you can add as many users and entities as you need at no extra cost. Explore Lightyear’s pricing plans.

Can approvers sign off on Business Central invoices from their phone?

Yes. Approvers can review and approve invoices from the Lightyear mobile app, so sign-off doesn't have to wait until the approver is in front of a computer.

Can Lightyear support businesses migrating to Business Central from another system?

Yes. If you're moving to Business Central from another system, Lightyear keeps invoice processing automated through that transition, rather than reverting to manual entry as volume increases.