Give everyone on your team and in Management instant visibility across invoices, expenses, and purchase orders with Lightyear’s accounts payable reporting and archive feature. Get line-item and GRNI reporting with 7+ years of secure document storage.
Connect your ERP, accounting system, and more with pre-built integrations and powerful APIs, so data entered once flows accurately across your entire finance stack. No duplicate entry.
Extract every line-item from any document in under 15 seconds — powered by AI
Approve your bills and purchase orders in a multi-tiered, customised approvals workflow.
Automatically match and reconcile supplier statements — no manual work required.
Digital archiving replaces physical filing with a secure, searchable system that stores documents electronically, meaning your team can retrieve any invoice or record in seconds. Beyond the time savings, it protects against misplacement, supports compliance with document retention requirements, and gives you a clear audit trail showing who accessed or changed what and when.
No. Archive & Reporting is included in every Lightyear plan at no extra cost. There are no storage fees, no additional user licences required, and no charge for accessing historical documents.
Lightyear's invoice archiving software stores bills, credit notes, purchase orders, and supplier statements for 8 years from the document date.
Lightyear's accounts payable reporting gives you visibility across supplier spend, product-level breakdowns, department totals, and top suppliers by value — based on invoice data and your coding rules. Suited to both stock and service businesses.
Yes. PO reporting includes a view of amounts ordered but not yet invoiced, useful for monthly accruals. This data is available via a CSV export.
Yes. Lightyear lets you limit access so individual users only see documents relevant to their role. For example, the head chef sees food and beverage bills only, without visibility of HR spend or payroll.
Yes. Every invoice, purchase order, and statement lives securely in the cloud, accessible without printing, filing, or chasing paper. For businesses focused on accounts payable going paperless, it removes the need for physical filing entirely.
Yes. Lightyear works as your invoice storage software and reporting layer in one. Product grouping lets you view every product purchased from a specific supplier, or everything within a department — such as all beverage spend grouped by product.
Yes. Bank Audit History tracks every change to supplier bank details — who changed what, when, and why. A full audit report can be generated at any time, giving you a clear audit trail for fraud prevention and internal controls.
Not currently. Archive & Reporting works within a single Lightyear account, giving you a detailed breakdown of activity per entity. Parent-level reporting (group reporting) across multiple entities isn't available.
You can run a date-based search — filtering by due date, for example — to confirm everything processed through Lightyear has been received in your accounting software. If the report comes back as ‘archived’, everything has cleared successfully.
