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Save 99% of time with automated supplier statement reconciliation

Manual reconciliation shouldn’t be delaying your month-end. With Lightyear’s automated statement reconciliation, you can save up to 3 days each month. Every line matched. Every missing invoice flagged. And you can get back to doing the things that make an impact.

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Let’s Show You Around

Click to begin an interactive walkthrough

image-20260402-123857
1
Getting statements into Lightyear
When a supplier emails statements to you, they flow directly into the Statements tab within Lightyear. You can also upload statements directly into Lightyear.
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Searching for supplier statements
You can search for a specific supplier or date range to find the statement you need. You can also filter out any reconciled statements to see clearly which ones you need to action.
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Your statement inbox
Panel 1 shows all statements related to your previous search
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The statement data
Panel 2 details the extracted information from your supplier statement
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The statement copy
Panel 3 shows you a side-by-side comparison of the original statement vs the extracted data
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Automated reconciliation
Lightyear automatically reconciles invoices found in the system against the supplier statement you have received. No more manual admin at month-end. If there are variations between the statement total and what’s in Lightyear, it will be flagged here.
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Statement details
Panel 2 compares the lines extracted from your statement against what is found in Lightyear. It highlights matched, partially matched or missing invoices. You can set matching rules based on supplier, invoice number, amount, and date.
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Email supplier
In 2 clicks, you can email suppliers directly from Lightyear. An email will populate automatically with the missing bills to request a copy. An envelope icon will appear in panel 1 to show that an email has been sent.
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Statement activity
A full audit of the statement activity is stored against the documents for audit purposes, including any email sent to the supplier.
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Simplify supplier statement reconciliation

$bn+
Bills processed annually
h
Average resolution time
%
Average resolution rate
%
Customer satisfaction rating

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Discover more features in Lightyear

Line item data extraction

Extract every line-item from any document in under 15 seconds — powered by AI

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Purchase Order

Control spending and gain visibility with purchase order management.

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Approvals

Approve your bills and purchase orders in a multi-tiered, customised approvals workflow.

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Automated bookkeeping

Automate the bookkeeping for all your line items and accurately sync them with your accounting system. 

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FAQs

What is automated supplier statement reconciliation?

Automated supplier statement reconciliation uses software to match supplier statement line data against bill data, reducing manual effort and speeding up the reconciliation process.

Does Lightyear recognise the difference between a statement, an invoice, and a credit note?

Yes, it does. Lightyear intelligently identifies and distinguishes supplier statements, invoices, and credit notes as part of its automated supplier statement reconciliation process.

Does Lightyear generate a list of missing documentation?

Yes, it does. Lightyear automatically creates a list of any missing documents from your supplier statement.

How does supplier statement matching work in Lightyear?

Lightyear extracts lines from your supplier statements and compares them against the invoice data stored in your account. It then highlights invoices as matched, partially matched, or missing. You can also set custom matching rules based on supplier, invoice number, amount, and date.

Does Lightyear flag the differences between the supplier statement total and my records?

Yes. If there are any variations between the supplier statement total and what’s recorded in Lightyear, they will be clearly flagged for your review.

Is statement activity recorded in Lightyear?

Yes. Lightyear stores a full audit trail of all statement activity against each document, including any emails sent to suppliers, for complete audit visibility.

Is Lightyear the best supplier statement reconciliation software?

Lightyear is designed as a leading supplier statement reconciliation software solution, offering automated matching, missing document detection, and audit-ready reporting to streamline the reconciliation process.