Lightyear’s invoice approval software gives you the flexibility you need to make supplier document approvals simple, fast and fully traceable - whether you're approving at your desk or on the go.
External stakeholders can review and approve invoices straight from their email - no logins, no new systems, no chasing. This helps you collaborate externally securely.
Restrict users to viewing and approving bills relevant only to their department using Lightyear’s Department controls, preventing unnecessary access.
Automatically redirect approval tasks to another user while you’re on leave or unavailable, ensuring approvals continue smoothly.
Lightyear automatically flags potential duplicate bills already in your approval workflow, helping you avoid processing the same invoice twice.
Automatically assign an invoice to a specific approver and/or tracking categories based on a keyword within that invoice, helping you manage multiple sites.
Skip the approval process entirely by exporting documents directly from the Approvals tab when approval isn’t required, giving you flexibility in your approval process.
Connect your ERP, accounting system, and more with pre-built integrations and powerful APIs, so data entered once flows accurately across your entire finance stack. No duplicate entry.
Automated invoice approvals solve three key challenges: speed, visibility, and auditability. Invoices are routed instantly, users can see exactly where approvals are sitting, send reminders when needed, and every action is logged for a clear audit trail.
Yes, approval workflows are rule-based, so invoices are automatically routed to the right approvers based on invoice value or keyword rules, such as supplier details, location, or department. There’s no need for manual intervention.
No, there is no charge per approver. Within Lightyear, you can add unlimited users.
Yes, you can set up to 8 approval levels based on the invoice value, at the company level or per supplier.
Yes, you can. Your approvers will receive an email reminding them to approve the document. Your approvers also receive notifications via email, in browser or in the mobile app whenever there is a new approval request.
Lightyear’s invoice approval workflow allows automatic redirect to another user while your approver is on leave or unavailable, ensuring approvals continue smoothly.
You can still access all previously approved invoices, credit notes, and POs.
Yes, Lightyear’s built-in communication tools allow users to ask questions, leave comments, and collaborate directly within the approval process before approving or rejecting an invoice.
External approvers receive the invoice directly in their inbox, where they can view it, approve or reject it with a single click, without logging in to the platform.
Extract every line-item from any document in under 15 seconds — powered by AI
Automatically match and reconcile supplier statements — no manual work required.
Automate the bookkeeping for all your line items and accurately sync them with your accounting system.
