Key Features For The Aged Care Industry
Reduce time consuming AP tasks, save on costs and provide the best care possible.
Get control of spending
Allow your team members to easily create Purchase Orders and automatically route them to the appropriate approver. Gaining tighter control on what your team are purchasing reduces the chances of over ordering.
Send Purchase Orders directly to your suppliers and request acceptance notifications all from within Lightyear.
Automated data at a line item level
Supplier invoices can be sent directly into Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice ready for coding and approval.
Automate your coding to enable fast and accurate reporting at a product level. Identify consistent products for reordering and split costs across multiple locations.
Stop overpaying for the same products
The price of goods and services inevitably increases, however you can keep track of these cost rises and make smarter business decisions to help reduce overheads.
Lightyear automatically flags discrepancies in pricing between the supplier invoice and agreed supplier pricing, alerting you to an increase before payment. You can use this to report on price rises throughout the year and negotiate better rates with your supplier.
Don't pay twice
Duplicate invoices are common and hard to identify. Don't waste money double paying for the same products and services. Lightyear's AP automation automatically detects duplicate invoices and flags these to your team in the approval tab.
Align your approval processes
Multi-tiered approval workflows mean your team can automate the approval process across the organisation. Faster approvals means faster payments for your suppliers and an overall better relationship. Give your team a boost to negotiate better supplier terms or discounts.
Approval automation workflows can be set up by document value, supplier or keyword, for example venue location.
On-the-go approvals
Give your team the freedom to create Purchase Orders, view documents and approve invoices on the go, enabling smoother operations and avoiding payment delays to suppliers.
Having the ability to work on the go keeps the accounts payable process moving.
Accurate reporting for decision-making
Lightyear's line item coding functionality means you can generate detailed reports across products and services, venues or other cost centres.
7 years of historical data means your team are able to forecast seasonal trends or customer purchasing behavior based on previous spending. This information helps make smarter decisions including availing of discounts for bulk purchasing.
Purchase Orders
Get control of spending
Allow your team members to easily create Purchase Orders and automatically route them to the appropriate approver. Gaining tighter control on what your team are purchasing reduces the chances of over ordering or blowing your budget.
Send Purchase Orders directly to your suppliers and request acceptance notifications all from within Lightyear.
Line Item Extraction
Automated data at a line item level
Supplier invoices can be sent directly into Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice ready for coding and approval.
Automate your coding to enable fast and accurate reporting at a product level. Identify standard items for reordering and split costs across multiple locations.
Price Matching
Stop overpaying for the same products
The price of goods and services inevitably increases, however you can keep track of these cost rises and make smarter business decisions to help reduce overheads.
Lightyear automatically flags discrepancies in pricing between the supplier invoice and agreed supplier pricing, alerting you to an increase before payment. You can use this to report on price rises throughout the year and negotiate better rates with your supplier.
Duplicate Flagging
Don't pay twice
Duplicate invoices are common and hard to identify. Don't waste money double paying for the same products and services. Lightyear's AP automation automatically detects duplicate invoices and flags these to your team in the approval tab.
Advanced Approvals
Align your approval processes
Multi-tiered approval workflows mean your team can automate the approval process across the organisation. Faster approvals means faster payments for your suppliers and an overall better relationship. Give your team a boost to negotiate better supplier terms or discounts.
Approval automation workflows can be set up by document value, supplier or keyword, for example venue location.
Mobile App
On-the-go approvals
Give your team the freedom to create Purchase Orders, view documents and approve invoices on the go, enabling smoother operations and avoiding payment delays to suppliers.
The ability to work on the go keeps the accounts payable process moving.
Reporting
Accurate reporting for decision-making
Lightyear's line item coding functionality means you can generate detailed reports across products and locations.
7 years of historical data means your team are able to forecast trends based on previous spending. This information helps make smarter decisions including availing of discounts for bulk purchasing or areas where spend could be reduced.
"Lightyear changed the way we manage food and activities. Now, we can dive into specific details, track every bite served, and address the diverse needs of our residents with precision and efficiency."
David Cox | Managing Director at Curtin Heritage Living
Benefits for your Aged Care Facility
Accurate Data
Eliminate error prone manual processes for access to instant, accurate data. See where you're spending, on what and without effort.
Spend Smarter
Save costs by getting a heads up on duplicated invoices, flag product price increases, and speed up invoice payments to avail of supplier discounts.
Tighter Control
Create approval workflows to avoid unnecessary ordering, 3-way match invoices so you're only paying for the stock you receive, and get notified on fraudulent invoice with bank detail checking
Integrated Solutions
Create a 2-way communication stream between your technology solutions, eliminate duplicated work and experience ultimate visibility over your financials.
Integrate with leading solutions
Lightyear offers seamless integration into most major accounting software. Eliminate duplicated work for your team and give them back time they need to complete more pressing tasks.
Trusted by Aged Care Providers Across Australia
Additional resources
CASE STUDY
Here's how St Basils adopted AP Automation to save significant time and costs.
eBOOK
A 5 step guide on how to start the journey towards an automated AP function.
