Accounts Payable Automation For Property Management
Lightyear works with a growing number of property management companies to easily automate data-extraction from bills, streamline their approvals workflows while providing a live overview of the entire process.
An industry recognised app
Why Lightyear?
Property management companies exist to help their clients get office and/or residential space, not to do business operations and financial admin.
Property management businesses can be complex with different properties spread out in different locations.
You have a range of bills coming into your business ranging from construction and maintenance to architectural work. These all need sent to a head office to be typed up and approved by a range of people across your business, before reconciling against your supplier statements each month.
The line-items on your bills sometimes need different GL and property codes for accurate reporting and with your teams spread out across multiple sites, getting approval to pay bills becomes an arduous task by itself.
All of this costs time and money.
Benefits for Property Management Businesses
No more Paper
All your supplier bills are emailed into your Lightyear account for immediate data extraction. No more posting paper to head office or passing paper around for approval signatures.
CIS Reporting
Within Lightyear you can mark a bill with CIS to add this to your CIS reporting, saving you even more time than manually creating your CIS reports.
Early Payment Discounts
By speeding up the data entry and approvals process, you can process your supplier bills faster, allowing you to take advantage of early payment discounts more often.
Approve bills in 1 click
Get sign-off from each of your approvers no matter where they are based. Our multi-tiered approvals allows you to get up to 5 levels of approval across browser, email and our mobile app.
Lightyear Grows With You
As you bring on more locations into your growing franchise business, you can create new entities in your Lightyear account for each new location in your franchise empire.
Automated Coding by Property
Lightyear learns what accounting codes you apply to your bills and line-items and allows you to code each line-item with different GL, department, property and other category coding.
Collaboration & Approvals in our free Lightyear mobile app
Lightyear's iOS and Android mobile app allows you to collaborate with your colleagues and clients, wherever and whenever.
Complete your approvals and tasks, dispute bills, add notes, receive notifications and upload images of receipts/bills on the go.
Integrate seamlessly
We integrate with the leading Accounting, ERP and Inventory platforms to make getting your data into these systems a simple process.
How to Automate Purchasing and Accounts Payables in the Property Industry
Property industry businesses can follow a variety of different workflows. You can use Lightyear to create orders and manage your purchasing process or, alternatively, if you do not use a purchasing system you can use Lightyear to automate data extraction and approval of bills without a Purchase Order document.
Order Stock and Services
Create purchase orders in a couple of clicks. Our intuitive platform stores your product information in a supplier product list. You can quickly build out your orders and then approve them in a multi-tiered approvals workflow before sending to your supplier.
Receive and Record Goods
You can create GRNs (Goods Received Notes) in Lightyear to acknowledge receipt of your goods delivery.
Bill received
Receive supplier bills (invoices) directly from your supplier in to your Lightyear account for immediate line by line data extraction.
Data extraction
Smart Extract uses AI and Machine Learning technology to instantly extract line-item data from your invoices when they reach your Lightyear account. Details include product codes, quantities, and multi-line descriptions.
Automated Bookkeeping
Lightyear's machine learning technology learns how you code each of your line items and bills so that it can automatically code your items with GL (general ledger) codes, tax rates, locations, project codes and custom classes every time.
Export purchase data to your Inventory Software
Populate your purchases into your inventory software with a few clicks to keep all your systems accurate and up to date, helping to avoid double data entry.
Price checking
Every line-item on your bills are price checked against your agreed supplier pricing to ensure you don't overpay your suppliers.
3-way match POs to GRNs to your bills
Lightyear automatically matches your POs (purchase Orders) to your GRNs (Goods Received Notes) to your supplier bills - line by line.
Approve your bills
Your bills can move through a multi-tiered approvals workflow to ensure they are ready to be paid.
Export to your Accounting Software
At the end of your Accounts Payable flow, you can export all the details from your supplier bills to your Accounting Software.
Archive and report on your COGS
Monitor the COGS (Cost of Goods Sold) in real-time with our reporting functionality from your archive. Run reports to find the purhcase cost of all your purchases by GL code or location.
Statement Reconciliation
Save a huge amount of time with our automated supplier statement reconciliation feature. Lightyear will automatically reconcile your statement, letting you know which bills you have received, which bills you haven't, and help you request missing bill copies from your suppliers.
Collaboration & Approvals in our free Lightyear mobile app
Lightyear's iOS and Android mobile app allows you to collaborate with your colleagues and clients, wherever and whenever.
Complete your approvals and tasks, dispute bills, add notes, receive notifications and upload images of receipts/bills on the go.
Get started with AP automation
Book a 15 minute chat with our experts to see how you can start saving
Trusted by Leading Accountants and Businesses
Lightyear delivers, and then some. I have found the accuracy of the data extraction and multi-level approval rules have significantly reduced manual processing costs.
The Lightyear team are fantastic to deal with - knowledgeable and patient. They are more than a supplier. They are an invaluable and trusted business partner, who have the best interest of our businesses to heart.
With more than one million Bills processed, Lightyear continues to be an invaluable addition to Abcom’s suite of business applications.
We reviewed a number of AP apps, and Lightyear was by far and away the best. Their sign-off functionality for managers is unique to all the apps we surveyed. Love it!
Lightyear has an easy to use interface, eliminating data-entry and facilitating better business processes around the accounts payable function.
The software itself is very user friendly, making our processes much more efficient and eliminating our need for paper in the accounts payable process.
I love that all my actions can be done in one place - Lightyear stores/archives all information received and makes searching it a breeze.
Hundreds of our McDonalds clients are using Lightyear - It's great for speeding up the entry of bills and supporting separate bill authorisation.
Lightyear is such an easy platform to use, it saves heaps of your time and every invoice is at your finger tips. The support team is awesome and you never have to wait more than a minute to speak/online chat to someone for advice or help.
Saves so much time. It is so easy to use, and the staff friendly and knowledgeable. It was very easy to train our farm managers to use. We love it!
Lightyear allows us to easily manage the accounts payable process across our entire client base. The parent dashboard gives great visibility across them all.
I've been using Lightyear for a few years for larger clients and have just recently transitioned my smaller clients across. Regardless of the size of business, Lightyear provides great efficiencies.
