Purchasing & Accounts Payable Automation For Pharmacies
Inventory management, price checking, closed loop supply chain, automated 3-way matching and real-time access to data - Lightyear is the automation platform pharmacies can't do without!
Why Lightyear?
Business moves fast in pharmacies. Medical supplies are ordered fast, processed fast and distributed quickly. You need a software that can not only keep up and reduce the time spent on these repetitive tasks, but one that also reduces monthly processing costs, eliminates human error and can automate both the ordering process service invoices as well.
Lightyear is the world's most trusted Purchasing and AP software provider. We are helping more than 5000 businesses, including pharmacies, across 14 countries reclaim up to 80% of their time back that would usually be spent on manual data entry eliminating human error and vastly reducing monthly costs.
Benefits for Pharmacy Businesses
Paper Free
All your supplier bills are emailed into your Lightyear account for instant line-item data extraction. No more posting paper to head office or passing paper around for approval signatures.
100% Correct Pricing
Never have to manually price check your supplier bills again with our built in Price Checking functionality. Simply upload your agreed supplier pricing.
Early Payment Discounts
By speeding up the data entry and approvals process, you can process your supplier bills faster, allowing you to take advantage of early payment discounts more often.
1 Click Approval
Get sign-off from each of your approvers no matter where they are based. Our multi-tiered approvals allows you to get up to 5 levels of approval across browser, email and our mobile app.
Lightyear Grows With You
As you bring on more locations into your growing franchise business, you can create new entities in your Lightyear account for each new location in your franchise empire.
Real-Time Data
Having access to live data in a business that moves as fast as a pharmacy is your new secret weapon to keep your business organised and agile.
Integrate Seamlessly
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Collaboration & Approvals in our free Lightyear mobile app
Lightyear's iOS and Android mobile app allows you to collaborate with your colleagues and clients, wherever and whenever.
Complete your approvals and tasks, dispute bills, add notes, receive notifications and upload images of receipts/bills on the go.
How Pharmacies are Automating their Accounts Payable Processes
Lightyear provides pharmacies with a robust and flexible solution to manage their purchasing and AP workflows that is highly customisable.
Create orders and manage your purchasing process or import POs from 3rd party systems to avail of Lightyears automated 3-way line item matching. Then upload your supplier documents to manage your customised approvals workflow and export to individual inventory and accounting systems.
Order Stock and Services
Create purchase orders in a couple of clicks. Our intuitive platform stores your product information in a supplier product list. You can quickly build out your orders and then approve them in a multi-tiered approvals workflow before sending to your supplier.
Receive and Record Goods
You can create GRNs (Goods Received Notes) in Lightyear to acknowledge receipt of your goods delivery.
Export purchase data to your Inventory Software
Populate your purchases into your inventory software with a few clicks to keep all your systems accurate and up to date, helping to avoid double data entry.
Bill received
Receive supplier bills (invoices) directly from your supplier in to your Lightyear account for immediate line by line data extraction.
Data extraction
Smart Extract uses AI and Machine Learning technology to instantly extract line-item data from your invoices when they reach your Lightyear account. Details include product codes, quantities, and multi-line descriptions.
Price checking
Every line-item on your bills are price checked against your agreed supplier pricing to ensure you don't overpay your suppliers.
3-way match POs to GRNs to your bills
Lightyear automatically matches your POs (purchase Orders) to your GRNs (Goods Received Notes) to your supplier bills - line by line.
Approve your bills
Your bills can move through a multi-tiered approvals workflow to ensure they are ready to be paid.
Export to your Accounting Software
At the end of your Accounts Payable flow, you can export all the details from your supplier bills to your Accounting Software.
Archive and report on your COGS
Monitor the COGS (Cost of Goods Sold) in real-time with our reporting functionality from your archive. Run reports to find the purhcase cost of all your purchases by GL code or location.
Statement Reconciliation
Save a huge amount of time with our automated supplier statement reconciliation feature. Lightyear will automatically reconcile your statement, letting you know which bills you have received, which bills you haven't, and help you request missing bill copies from your suppliers.
Trusted by Leading Pharmaceutical Businesses Everywhere
"Hundreds of our McDonalds clients are using Lightyear - It's great for speeding up the entry of bills and supporting separate bill authorisation."
Max Telford, CEO
Maxtel Software
“With more than one million bills processed, Lightyear continues to be an invaluable addition to Abcom’s suite of business applications."
Jim Hawkins, CEO Abcom Software
"Lightyear has an easy to use interface, eliminating data-entry and facilitating better business processes around the accounts payable function."
Mitch Stone, PartnerPKF Sydney
"The software itself it very user friendly, making our processes much more efficient and eliminating our need for paper in the accounts payable process"
Pearse Mulvenna, Financial Controller
Andras House
"I love that all my actions can be done in one place - Lightyear stores/archives all information received and makes searching it a breeze."
Sharon Batty, Accountant
"The beauty of Lightyear is that everything happens before it reaches our accounting software which makes the process much more flexible and accurate."
Glenda McKechnie, Accounts Payable
Stone & Wood
"Since we started using Lightyear, I have saved at least 4 hours a week in wages. We run two entities and I was able to create a sister company at no extra cost."
Tamara Miller, Accounts
Border Inn Hotel
"Simplicity - easy for non-finance users to navigate, a clear audit trail on all interactions with our docs and it is very cost-efficient."
Merran Brookman, Financial Controller
Zagame Corporation
"Lightyear tells you what bills are missing and allows you to contact the supplier to request missing bills directly from the software. Amazing!!!"
Christine So, Bookkeeper
The MBA Partnership
"Saves so much time. It is so easy to use, and the staff friendly and knowledgeable. It was very easy to train our farm managers to use. We love it!"
Nicole McLean, Assistant Accountant
Compass Agribusiness
"Lightyear allows us to easily manage the accounts payable process across our entire client base. The parent dashboard gives great visibility across them all."
Daniel Hardy, Director
ProAMS
"I've been using Lightyear for a few years for larger clients and have just recently transitioned my smaller clients across. Regardless of the size of business, Lightyear provides great efficiencies."
Katherine Powell
"Lightyear delivers, and then some. I have found the accuracy of the data extraction and multi-level approval rules have significantly reduced manual processing costs."
Chris Styant
"The Lightyear team are fantastic to deal with - knowledgable and patient. They are more than a supplier. They are an invaluable and trusted business partner, who have the best interest of our businesses to heart."
Justin N, GM
