Purchasing & Accounts Payable Automation Software for retail

Allow your team members to easily create Purchase Orders and automatically route them to the appropriate approver. Gaining tighter control on what your team are purchasing reduces the chances of over ordering.

Send Purchase Orders directly to your suppliers and request acceptance notifications all from within Lightyear.

3-way matching enables you to automatically match invoices against the corresponding Purchase Order and Goods Received Note to ensure you only paying for goods that arrive at your venue.

Supplier invoices can be sent directly into Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice ready for coding and approval. 

Automate your coding to enable fast and accurate reporting at a product level. Identify popular produce for reordering and split costs across multiple venues.

The price of goods and services inevitably increases, however you can keep track of these cost rises and make smarter business decisions to help reduce overheads. 

Lightyear automatically flags discrepancies in pricing between the supplier invoice and agreed supplier pricing, alerting you to an increase before payment. You can use this to report on price rises throughout the year and negotiate better rates with your supplier.

Duplicate invoices are common and hard to identify. Don't waste money double paying for the same products and services. Lightyear's AP automation automatically detects duplicate invoices and flags these to your team in the approval tab. 

Multi-tiered approval workflows mean your team can automate the approval process across the organisation. Faster approvals means faster payments for your suppliers and an overall better relationship. Give your team a boost to negotiate better supplier terms or discounts.

Approval automation workflows can be set up by document value, supplier or keyword, for example venue location.

Give your team the freedom to create Purchase Orders, view documents and approve invoices on the go, enabling smoother operations and avoiding payment delays to suppliers.

During busy period, staff may have to travel between multiple venues, so having the ability to work on the go keeps the accounts payable process moving.

Lightyear's line item coding functionality means you can generate detailed reports across products and services, venues or other cost centres.

7 years of historical data means your team are able to forecast seasonal trends or customer purchasing behaviour based on previous spending. This information helps make smarter decisions including availing of discounts for bulk purchasing during busy periods or popular produce, or reducing waste during quieter periods.