Automated 3-way Matching Automated line grouping & more
Q2 Feature Releases & Updates
It's been a busy Quarter, with more great feature updates, performance enhancements and award nominations.
3 Way matching Is live! - YouTube link
Lightyear now automates the matching of all your Purchase Orders to Goods Received Notes to Supplier Bills on the line-item level. This will give you full control and flexibility in the matching process and ensure you have all the correct approvals to pay the bill. - Matching is completed in seconds.
What if you use another system to create your Purchase Orders?
Lightyear can ingest Purchase Orders from any software system meaning there is no barrier to automating your 3-way matching.
Group export data by General Ledger code and tracking categories - YouTube link
Lightyear saves hours upon hours of data entry with our line by line data extraction, giving you rich data to take advantage of such as line by line coding, price checking and inventory export.
However, sometimes we hear that you don't want all that line data into your Accounting & ERP systems. It may be that your legacy system starts to slow with too much data. We will very soon be releasing a feature to group your line data by GL and Categories, if applicable. This will allow you to take advantage of our world-class line item extraction whilst only sending summary data to your Accounting and ERP system.
Supplier level Approvals by Bill Value
Following the recent release of our approvals by bill value matrix, you can now set different approval triggers by value, per supplier. This has been a much requested enhancement to our approvals matrix.
You can now set very granular permission levels per supplier by keyword or value.
We will be releasing this functionality to PO approvals in the coming weeks.
Calculating units for cases & units for supplier bills - YouTube link
Suppliers providing units and cases of stock have many weird and wonderful ways of invoicing their goods. Lightyear will soon be able to work backwards from the unit cost and line total to calculate the quantities for any suppliers where the quantities are not inherently obvious. A massive win for Lightyear Inventory customers.
Partner Updates - YouTube link
Xero - 4DP
You can now sync line data to Xero to 4 Decimal Places. This option can be activated from the accountancy software settings.
'Other' Widget - Export credits as positive value with a credit identifier
You can now export credit notes as a positive value and add a column to define a 'credit' identifier. This setting can be found at the bottom of the 'Other' Export widget settings area.
AccountsIQ - Batch API
We have introduced the ability to sync data into AccountsIQ via the Batch input method.
SunSystems - Category 2
You can now sync up to 2 Categories via our SunSystems Export format.
What's Next? - YouTube link
Automatically sync PO's from external systems
Lightyear's PO module is very comprehensive but we also know that many businesses wish to continue to use other PO systems for various reasons and leverage Lightyears World first 3 Way matching functionality. That's why the smart people in our development department are building data extraction from POs. Simply auto-email your POs into Lightyear and we will automatically populate the PO data within your account for PO matching purposes. You can then update your source system once the PO has been received/matched and completed.
Approvals by value & supplier within PO Approval Matrix
Further Approvals flexibility being built into the PO approval matrix.
New Partner Integrations - Sage
We are really excited to be starting a partnership with Sage and will be launching various product integrations in the coming months.
Unit of Measure
The ability to save a Unit of Measure (UOM) against a product and select a UOM when creating purchase orders.
Filters on Columns
The ability to filter columns in Panel 1, such as Department, Supplier, Category, Approver and more.
Updated Terms and Conditions
We have made some minor updates to our terms and conditions to update:
- The address of our new office in Sydney, Australia,
- Supplier statements are now stored for 8 years
- Storing your data in your country of residence
- Added in new fair usage policies on usage of our support channels,
- New fair usage policy on how you consume overage credits.
