Purchasing & Accounts Payable automation for construction

Whether you’re a Project Manager or Contractor, allow your team members to easily raise Purchase Orders. This will keep your projects on track and automatically route them to the appropriate approver.

Gain tighter control over what your team purchases with automated routing based on values, all while keeping every move documented in Lightyear.

The Lightyear mobile app lets your team approve invoices and Purchase Orders on the go, speeding up the approval process while you're on-site.

Approvers will also be notified on the app when a task/query is raised, or a document is awaiting their approval.

Supplier invoices can be sent directly into Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice ready for coding and approval. 

Automate your coding to enable fast and accurate reporting at a product level. Identify popular produce for reordering and split costs across multiple venues.

Lightyear automatically flags discrepancies in pricing between your supplier invoice and the agreed supplier pricing, alerting you before payment. This helps you prevent overcharges, maintain cost control, and ensure supplier compliance.

The high influx of supplier invoices for construction projects makes duplicate invoices difficult to identify. Lightyear automatically detects duplicate invoices and flags them in the approval tab so you don't spend twice for the same products and services.

Customise approval workflows that match your construction project hierarchies. Multi-tiered approval workflows in Lightyear allow you to allocate invoices to specific projects, job sites, cost codes, and work orders automatically, ensuring accurate job costing and budgeting.

You can automatically cross-check invoices, purchase orders, and goods received notes to confirm that you only pay for goods that arrive at the job.

The price of construction goods and services inevitably increases. However, you can keep track of these cost rises and make smarter business decisions to help reduce project costs. With Lightyear, you can gain real-time insights & generate detailed reports across materials, subcontractors, project sites, or other cost centres.

With 7 years of historical data, Lightyear helps you analyse spending patterns, track supplier pricing trends, and optimise purchasing. This helps you improve budget accuracy across all phases of construction project management, negotiate better rates with suppliers, and keep your project costs in check.