Customer Success Stories
Lightyear has made real and tangible impacts to the Purchasing and Accounts Payable processes of businesses on a global scale.
Inspire Learning Trust Cuts Reconciliation Time From Hours to Minutes
Inspire Learning Trust Cuts Reconciliation Time From Hours to Minutes
Rare Steakhouse Saved 30% on AP Costs Through Automation
Rare Steakhouse Saved 30% on AP Costs Through Automation
Rare Steakhouse is a proud fixture of Melbourne’s dining scene, renowned for its dedication to quality, consistency, and the art of steak. However, the business faced challenges with manual invoice processing and stock control.
To support continued growth and streamline operations, they adopted Lightyear to simplify and speed up invoice management.
Cambridge United Made Approvals 7x Faster
Cambridge United Made Approvals 7x Faster
St Johns Bowling Club Cuts Processing Time from Days to Hours
St Johns Bowling Club Cuts Processing Time from Days to Hours
Mookai Rosie Cuts Invoice Processing Time from Minutes to Seconds
Mookai Rosie Cuts Invoice Processing Time from Minutes to Seconds
How Allendale Constructed Smarter Workflows with Invoice Automation
How Allendale Constructed Smarter Workflows with Invoice Automation
Video Case Study: Exchange Hotel and Ami Who
Video Case Study: Exchange Hotel and Ami Who
WG Carter Builds a Better Way to Invoice Management
WG Carter Builds a Better Way to Invoice Management
Wahlburgers Cuts AP Admin Time from 15 Hours to Just 4
Wahlburgers Cuts AP Admin Time from 15 Hours to Just 4
How TCS Guernsey Reduced AP Tasks From 3 Days to 10 Minutes
How TCS Guernsey Reduced AP Tasks From 3 Days to 10 Minutes
How Automation Helped Queensway Save Half a Headcount
How Automation Helped Queensway Save Half a Headcount
Established in 1973, Queensway is a family-owned business with a diverse portfolio of services. With operations across the UK, Queensway continues to deliver exceptional experiences and sustainable growth.
Queensway’s busy finance team of 8 found manual invoice management increasingly challenging. With slowing efficiency and complicating processes, the team sought a cloud-based solution to automate workflows and integrate seamlessly with their accounting software, Xero.
How Strandbags' Finance Team Gained Back 25% of Their Day
How Strandbags' Finance Team Gained Back 25% of Their Day
Strandbags, an Australian retailer with over 300 stores across Australia and New Zealand, was struggling to manage its expanding purchase invoice pile.
It relied heavily on a manual, time-consuming AP process, which was especially difficult during the peak seasons, when invoice volumes surged by 50-100%, putting immense pressure on the 2-person team.
To eliminate these issues, the team sought Lightyear’s automated invoice solution.
How Windmill NI, a Burger King Franchise Made 5 Digit Savings With AP Automation
How Windmill NI, a Burger King Franchise Made 5 Digit Savings With AP Automation
With over 35 years in the industry, Windmill is Northern Ireland’s biggest Burger King franchise.
Founded in 1986, Windmill operates 25 restaurants. Due to multiple cost centres and regular documentation influx for each restaurant, the business handles a high volume of invoices.
To manage the business’s growing accounts payable (AP) tasks, Bernie Simpson, Windmill’s Financial Controller, implemented automated invoice processing software.
How Withington Girls’ School Graduated to Paperless Invoice Processing with Lightyear
How Withington Girls’ School Graduated to Paperless Invoice Processing with Lightyear
Based in Manchester, England, Withington Girls’ School is an independent school providing primary and secondary education to around 750 girls.
The school’s busy finance team and various academic departments were managing purchases, and invoice management was becoming increasingly challenging for the finance staff. Looking to automate the manual processes and get better visibility over their payable documents, the team decided to move to a cloud-based solution that integrated with their accounting software, Access Financials.
Synapse Enhance their MYOB Acumatica Integration with AP Automation
Established in 1984, Synapse has achieved remarkable growth. Starting in Queensland, they rapidly expanded their services nationally through partnerships and mergers and now have multiple offices across Australia.
To support the business' growing financial needs, Synapse implemented Accounts Payable Automation Software, which saved the finance team 40 hours a month and provided more reliable data.
How Evergreen Care Reduce Costs by 50% with AP Automation
Soho Theatre Level-Up their Sage Intacct Integration with AP Automation
Soho Theatre is one of the most vibrant producers of theatre, comedy and cabaret in the London's West End. As a multi-faceted operation, housing 3 venues and 4 sub-entities, the business handles large amounts of invoices with various products.
The implementation of an Accounts Payable Automation Software for Sage Intacctmeant the theatre “saved half a day, every day,” and gave the finance team reliable data to support budget holders more effectively.
How 3Sheets Cut Hospitality Costs with AP Automation
How ESMS Cut Admin Time in Half with AP Automation
Kicking Paper To Touch: Ulster Rugby's Automation Journey
"The thing that I like the most about Lightyear is that you listen to the issues we’re having and make the customization's needed.”
- Jeanette Sumruld, Senior Accounting Manager
“Lightyear is easy to use and provides many functions that enable us to save time processing invoices and maintain our POS data to ensure pricing integrity.”
- Yvonne Sutton, Accounts Manager
“Although there was an initial cost to the system, it’s worth it as we avoid mundane tasks and can focus on more impactful work instead."
- Barry Casey, Head of Finance
"What Lightyear does is brilliant. It has completely transformed our invoice processing. We've taken our manual data inputting from 30 hours per week to 5."
- Naomi Cronk, Finance Controller
“We needed a solution that was fast, accessible, cost-effective, and could seamlessly integrate into our existing business."
- David Cox
“Lightyear has been able to reduce bookkeeping time by between 40-50% purely because of data entry. There is no manual entry now, which has allowed my bookkeeper to get the accounts up to virtually a live situation each month, where previously we would have been 3-4 months in arrears. It is huge for us!"
Goli are an inventive, people-focused nutrition company who believe that happiness and wellness go hand in hand. It’s their goal to help you reach your nutrition goals while enjoying your daily supplements.
Lightyear are their latest Accounts payable partner as their previous solution was unable to scale correctly with the growth of the business. They incurred problems with approval timelines and data accuracy. After a lot of research they decided to move forward with Lightyear.
Lightyear spoke to Assistant Controller Mohit, who was happy to answer a few questions for us.
Why did you choose us to solve your challenges?
"Our interactions with Lightyear were very impressive and you developed a feature rich platform which appeared to solve all our problems for a reasonable cost"
How has Lightyear solved your original challenges?
"Lightyear automated our data entry and invoice approval process, we have gotten back so much of our time and we no longer have to waste time hunting down invoices or correcting human error. We save at least $100-200/month using lightyear and it scales with us."
What would you say to someone to recommend Lightyear to them?
"This solution is a complete no brainer, I would recommend any business subscribe to automate their AP processes, it's a 5/5 star software."
“Our Finance team love Lightyear. It is easy to use, and the customer service is excellent” - Claire Keating
"I love that Lightyear has provided a solution that is easy to use and enables our team to run their own costing reports" - Tara Osborn
"Lightyear has brought together all functions of AP processing in a user-intuitive way"- Harrison Wood
"Lightyear is a cutting edge technology"
Sophie (Pizza Pilgrims Financial Director).
"Its real time, it creates a faster turnaround with the ability to retrieve a copy of the invoice at a touch of a button"
Since implementing Lightyear Dean Close have been able to get budgeting under control, save 30% on costs and increase efficiencies by 85%.
"Easy to use & approve bills & export to Xero" - Lynley Pryde
"Lightyear compliments accounts payable process improvement perfectly"
Optimising AP processes, reducing costs & reclaiming more than 80% of manual entry time
St Basil's have been using Lightyear since July 2020 and have enjoyed 30+% reduction in AP costs, up to 50% increase in efficiency of financial reporting and much more.
95% of time reclaimed with Archive Search, 80% decrease in bill approval time & 50+% reduction in Financial Reporting time
The Royce Aged Care have seen marked improvements in their business processes and functions since implementing Lightyear in 2020.
Streamlining AP processing and removing human error
Quantaco Australia level up their service offering with AP automation.
Improving productivity and reporting in Accounts Payable
Trusted by Leading Accountants and Businesses Everywhere
"Approx 100 McDonald's restaurants are using Lightyear - It's great for speeding up the entry of invoices and supporting separate authorisation."
Max Telford
Telford's Accountants
(McDonald’s)
“With close to one million invoices processed, Lightyear continues to be an invaluable addition to Abcom’s suite of business applications."
Jim HawkinsCEO Abcom Pty Ltd
"It has an easy to use interface and not only helps with eliminating data-entry but also facilitates better business processes around the accounts payable and invoice approval function."
Mitch StonePKF Australia
"The software itself it very user friendly, makes our processes much more efficient and eliminates our need for paper in the accounts payable process"
Pearse Mulvenna
Financial Controller
Andras House
"I love that all my actions can be taken out in one place - it's stores/archives all information received and is easily searched upon."
Sharon Batty
Accountant
"The beauty of Lightyear is that everything happens before it reaches our accounting software which makes the process much more flexible and accurate."
Glenda McKenchie
Accounts Payable
Stone & Wood
"Since we started Lightyear, I have saved at least 4 hours a week in wages. We run two entities and I was able to create a sister company at no extra cost."
Tamara Miller
Accounts
Border Inn Hotel
"Simplicity - easy for non-finance users to navigate Clear audit trail on all interactions with documentation Very cost efficient."
Merran Brookman
Financial Controller
Zagame's
"Lightyear tells you what invoices are missing and allows you to contact the supplier to request missing invoices directly from the software. Amazing!!!"
Christine So
Bookkeeper
The MBA Partnership
"Saves so much time, easy to use, friendly and knowledgeable staff. Easy to train our Farm Managers to use to code invoices."
Nicole McLean
Assistant Accountant
Compass Agribusiness
"Lightyear allows us to easily manage the accounts payable process across our entire client base.
Daniel Hardy
Director
ProAMS
"I've been using Lightyear for a few years for larger clients and have just recently transitioned for my smaller clients as well."
Katherine Powell
"Lightyear delivers and then some. I have found the accuracy of the data extraction and multi level rules have significantly reduced the manual input."
Chris Styant
"Option to automate the process of receiving invoices entirely, doing away with any need to upload - get them emailed directly into Lightyear."
Nicole McLean
Assistant Accountant
Compass Agribusiness
