October 2021 Product Updates

Published date: 14th October 2021

Introducing Bank Details Verification, PO enhancements & More....

September & October have been our biggest months EVER for new feature releases. Amongst the key highlights:

Bank Details Checker! Lightyear now extracts bank details from bills and will automatically flag any discrepancies against your saved supplier bank details
Create and update Lightyear suppliers in Bulk and download supplier information to CSV.
Approval by Proxy - Assign a proxy user to take ownership of approving another's tasks if they are on leave.
Archive Enhancements - Click on the document number from the Archive to take you directly to the document in your approvals workflow. We also upgraded our Filtering feature so that it also updates the total values based on your filtered results.
Paperclip attachment viewer upgrade - Attachments via the paperclip function will now appear in a pop-up window.
New data fields - Received Date & GL Codes have been added to Panel 1, allow you more options to sort/filter and view documents by most recently received into Lightyear. You can now also add a 'Miscellaneous Header' field on bills in Panel 2.
Enhanced Colour Scheme on PO matching - We now present red/green backgrounds within our automated 3-way matching feature.
PO approval by dollar values.
Automatic BCC email on all POs.
Approve a sender domain for Mapping. You no longer have to approve multiple email addresses from the same supplier domain.
Updated Terms & Conditions

Join our webinars

Back by popular demand! Join us for our October feature release webinars to see all of these new features in action and how you can incorporate them into your processes. Click below to book your preferred time slot, and if neither suits, then sign up for any session to be sent a recording.

APAC

Thursday 21st October @1pm

Tuesday 26th October @1pm

EMEA

Thursday 21st October @1pm

Thursday 28th October @1pm

Feature Releases & Updates

Fraud Prevention with Bank Details Checker

You can now store Bank details against your supplier records and record verification methods!

Further, we are now extracting and presenting bank details from bills in panel 2!

AND There's more - we've taken Bank functionality to a whole next level with our bank details checker! Lightyear will flag any discrepancies detected between stored and extracted bank details. Perfect for fraud prevention and preventing payment to old supplier details!

The feature is permission restricted and a full audit history is available logging any changes by user.

Create and update Lightyear suppliers in Bulk and download Supplier information to CSV

Setting up new suppliers in Bulk is now a breeze. Upload a list of your suppliers' information into Lightyear via our bulk upload CSV. Setting up or updating your supplier records has never been simpler... Upload and update thousands of records in seconds.

Assign Proxy Approver for vacation or staff leavers

A much requested feature - You can now assign a proxy approver when staff go on leave or when they finish employment. When a proxy approver is triggered, any outstanding and future Approver tasks will now be routed to the 'Proxy Approver' for approval review.

Archive enhancements

Working in our Archive has just gotten a whole lot easier! Click on a document number to copy it or link directly to the document no matter where it is in your workflows. Filtering in the Archive now also dynamically updates your document totals in your filtered view.

Paperclip viewer upgrades

We have upgraded the viewer of your paperclip attachments to bring you a better experience. It was previously a static pop-up but now you will be able to move the pop-up around to continue working with it. You can even minimise and maximise it, giving you much more flexibility.

New fields introduced - Received Date, GL Codes and Miscellaneous Headers

There's been great feedback since the introduction of sorting and filtering in our last newsletter. To add to this, we've introduced new columns in Panel 1 including the Received Date of a document and GL Coding to make it easier for sorting, filtering and reporting! We've also introduced a Miscellaneous Header field in Panel 2 on a document level which can be mapped or use for custom text.

Enhanced colour schemes on PO Matching

Previously, we would flag fields as red where there were variances against your PO Matching rules, making it obvious which items weren't matching fully. We've now introduced a green shade so you can see which fields do match your rules, making it easier to consider your best match options when completing your 3-way matching.

Dollar value approval on POs

We launched dollar value approvals on bills last quarter and now we've built it into the PO workflow.

Set dollar value conditions to automate your approvals for POs at a global or supplier level. You can even set these to be different for POs vs Bills workflows.

Automatic Bcc on sending POs

Set a user to automatically be BCC'ed whenever you send POs. You can set this up to notify multiple users whenever items get ordered to save you from having to enter their details every time! It's a 'set and forget' option to notify those who need to keep an eye on POs ordered in the business.

Approve a sender domain for mapping

Ever receive bills from a supplier coming from different contacts within the business? You can now apply a map and opt to apply the map to emails coming from the same email domain so you only need to map them once! Add their sender domain when processing their bill and if a different contact emails you and bills from the same email domain, no more mapping them again, they'll just flow straight into your Approvals moving forward.

What's Next?

Splitting Widget

We will be introducing a splitting widget which will allow you to split a document total, or a line total, into multiple lines.

Task enhancements

We will be enhancing the functionality within our approval task area on the desktop to include:

Re-assign an approval task
Bulk approval actions

New partner integrations - Sage Business Cloud

October will see the launch of our Sage Business Cloud partnership.

New partner integrations - Sage Intacct

As we build more and more great functionality we are now serving large and mid market businesses. As part of this expansion, we are integrating with a mid-market leader, Sage Intacct. We expect to launch this partnership before the end of year.

Updated Terms & Conditions

New Terms & Conditions are published effective 18.10.2021.

Details can be found here

About the Author

Chris is the founder and CEO of Lightyear.