Purchasing & Accounts Payable Automation For The Aged Care Industry
Why Lightyear?
Maintaining the finances in an Aged Care facility is no easy task. In some cases there can me more than 150 different suppliers/vendors supplying anything from medical supplies to food and everything in between. Financing is typically manually intensive (although this is changing), meaning a lot of paperwork, and a process which is highly vulnerable to human error.
Going paperless with Lightyear means that all supplier documents are now housed in one secure location in the archive, meaning no more missing or damaged documents. Data is extracted in seconds with 100% accuracy and prices are automatically checked against supplier pricelists letting you know instantly if you have been charged correctly.
They also love using our statement reconciliation and the world's first 3-way matching on a line item level automation - get unbeatable detail in seconds.
Benefits for the Aged Care Industry
No more paper
Never get overwhelmed by stacks of paper again! Lightyear removes paper from your Accounts Payable workflow. This means no more lost documents, no more damaged paper and no more passing paper around an office.
No more human errors
Say goodbye to manual data entry once and for all with Lightyear's Intelligent Data Extraction Engine which extracts 100% accurate line item data.
No more data entry = No more human error
Get early payment discounts
Automating your Accounts Payable speeds up processing of supplier bills so you can take advantage of early payment discounts to save your company money
.
Accurate reporting
When you automate your Accounts Payable, your processing happens in real-time meaning you get up to date data. Want to see how much bills your company needs to pay this month, no problem.
Approve bills in 1 click
1 click approval on bills frees up everyone in your team to focus on the tasks that add value to your residents such as staffing the next roster, planning future menus in catering and delivering first-class care to residents.
Get going in a matter of minutes
Our intuitive software allows you to get up and running with your Accounts Payable in minutes. Simply start sending your supplier invoices into Lightyear and our proprietary data extraction technology will extract your data in real time.
Collaboration & Approvals in our free Lightyear mobile app
Lightyear's iOS and Android mobile app allows you to collaborate with your colleagues and clients, wherever and whenever.
Complete your approvals and tasks, dispute bills, add notes, receive notifications and upload images of receipts/bills on the go.
Accounting, ERP and
Inventory / Point of Sale Integrations
Accounting, ERP and
Inventory / Point of Sale Integrations
We integrate with the leading Accounting, ERP and Inventory platforms to make getting your data into these systems a simple process.
We can also integrate into any system that can accept CSV format.
Accounting, ERP and
Inventory / Point of Sale Integrations
Accounting, ERP and
Inventory / Point of Sale Integrations
We integrate with the leading Accounting, ERP and Inventory platforms to make getting your data into these systems a simple process.
We can also integrate into any system that can accept CSV format.
How to Automate Purchasing and Accounts Payables in the Aged Care Industry
Aged care groups can follow a variety of different workflows. You can use Lightyear to create orders and manage your purchasing process or, alternatively, if you do not use a purchasing system you can use Lightyear to automate data extraction and approval of bills without a Purchase Order document.
Order Stock and Services
Create purchase orders in a couple of clicks. Our intuitive platform stores your product information in a supplier product list. You can quickly build out your orders and then approve them in a multi-tiered approvals workflow before sending to your supplier.
Receive and Record Goods
You can create GRNs (Goods Received Notes) in Lightyear to acknowledge receipt of your goods delivery.
2-way match GRNs to your Purchase Orders
GRNs (Goods Received notifications, or delivery slips) can be recorded line-by-line and can be used to mark off each product that has been delivered against each line item in your Purchase Order.
Bill received
Receive supplier bills (invoices) directly from your supplier in to your Lightyear account for immediate line by line data extraction.
Data extraction
LExA extracts detailed line item data instantly and accurately from your bills and credit notes. Extract product codes, LUC's descriptions, quantities, tax rates and unit prices from each line item.
Automated Bookkeeping
Lightyear's machine learning technology learns how you code each of your line items and bills so that it can automaically code your items with GL (general ledger) codes, tax rates, locations, project codes and custom classes every time.
Price checking
Every line-item on your bills are price checked against your agreed supplier pricing to ensure you don't overpay your suppliers.
3-way match POs to GRNs to your bills
Lightyear automatically matches your POs (purchase Orders) to your GRNs (Goods Received Notes) to your supplier bills - line by line.
Approve your bills
Your bills can move through a multi-tiered approvals workflow to ensure they are ready to be paid.
Export to your Accounting Software
At the end of your Accounts Payable flow, you can export all the details from your supplier bills to your Accounting Software.
Archive and report on your COGS
Monitor the COGS (Cost of Goods Sold) in real-time with our reporting functionality from your archive. Run reports to find the purhcase cost of all your purchases by GL code or location.
Statement Reconciliation
Save a huge amount of time with our automated supplier statement reconciliation feature. Lightyear will automatically reconcile your statement, letting you know which bills you have received, which bills you haven't, and help you request missing bill copies from your suppliers.
Trusted by Leading Businesses Everywhere
"Hundreds of our McDonalds clients are using Lightyear - It's great for speeding up the entry of bills and supporting separate bill authorisation."
Max Telford, CEO
Maxtel Software
“With more than one million bills processed, Lightyear continues to be an invaluable addition to Abcom’s suite of business applications."
Jim Hawkins, CEO Abcom Software
"Lightyear has an easy to use interface, eliminating data-entry and facilitating better business processes around the accounts payable function."
Mitch Stone, PartnerPKF Sydney
"The software itself it very user friendly, making our processes much more efficient and eliminating our need for paper in the accounts payable process"
Pearse Mulvenna, Financial Controller
Andras House
"I love that all my actions can be done in one place - Lightyear stores/archives all information received and makes searching it a breeze."
Sharon Batty, Accountant
"The beauty of Lightyear is that everything happens before it reaches our accounting software which makes the process much more flexible and accurate."
Glenda McKechnie, Accounts Payable
Stone & Wood
"Since we started using Lightyear, I have saved at least 4 hours a week in wages. We run two entities and I was able to create a sister company at no extra cost."
Tamara Miller, Accounts
Border Inn Hotel
"Simplicity - easy for non-finance users to navigate, a clear audit trail on all interactions with our docs and it is very cost-efficient."
Merran Brookman, Financial Controller
Zagame Corporation
"Lightyear tells you what bills are missing and allows you to contact the supplier to request missing bills directly from the software. Amazing!!!"
Christine So, Bookkeeper
The MBA Partnership
"Saves so much time. It is so easy to use, and the staff friendly and knowledgeable. It was very easy to train our farm managers to use. We love it!"
Nicole McLean, Assistant Accountant
Compass Agribusiness
"Lightyear allows us to easily manage the accounts payable process across our entire client base. The parent dashboard gives great visibility across them all."
Daniel Hardy, Director
ProAMS
"I've been using Lightyear for a few years for larger clients and have just recently transitioned my smaller clients across. Regardless of the size of business, Lightyear provides great efficiencies."
Katherine Powell
"Lightyear delivers, and then some. I have found the accuracy of the data extraction and multi-level approval rules have significantly reduced manual processing costs."
Chris Styant
"The Lightyear team are fantastic to deal with - knowledgable and patient. They are more than a supplier. They are an invaluable and trusted business partner, who have the best interest of our businesses to heart."
Justin N, GM
