Purchasing & Accounts Payable Automation for Education

Speed up your manual processing time and reduce the associated costs.


Free Demo
Free Trial
Book a demo

Purchasing & Accounts Payable Automation for Education

Speed up your manual processing time and reduce the associated costs.


Book A Demo


Lightyear automated accounts payable awards, xero 5 star reviews, intuit quickbooks 5 star reviews, oracle netsuite 5 star reviews, MYOB recommended app, sage, software advice front runners 2023, capterra 4.9 star customer reviews, getApp category leaders for purchasing and accounts payable 2023, capterra shortlist purchasing and accounts payable 2022:8

Why Lightyear?

When it comes to Educational finance, there can be a lot of complexity. There can also be high manual bill processing costs due to the lengthy time it can take to complete the process from end to end. 


Education institutions and facilities have been using Lightyear to remove this complexity & reduce manual processing time to as little as a few days. This allows your finance team to become up to 80% more effective as manual Bill capture, coding, and approvals become a thing of the past & high monthly processing costs are reduced.

  

Lightyear for Education will also automatically reconcile your supplier statements and 3-way match your documents on a line item level allowing for the worlds most precise match. 


The Lightyear Platform manages your finances from purchase order creation through to invoice & bill approvals and export to your accounting software. We have been voted the number 1 Purchasing and AP software for ease of use, value for money and customer satisfaction by Gartner, Capterra, GetApp and Software Advice in both 2020 and 2021.

Why Lightyear?

When it comes to Educational finance, there can be a lot of complexity. There can also be high manual bill processing costs due to the lengthy time it can take to complete the process from end to end. 


Education institutions and facilities have been using Lightyear to remove this complexity & reduce manual processing time to as little as a few days. This allows your finance team to become up to 80% more effective as manual Bill capture, coding, and approvals become a thing of the past & high monthly processing costs are reduced.

          

Lightyear for Education will also automatically reconcile your supplier statements and 3-way match your documents on a line item level allowing for the worlds most precise match. 

The Lightyear Platform manages your finances from purchase order creation through to invoice & bill approvals and export to your accounting software. We have been voted the number 1 Purchasing and AP software for ease of use, value for money and customer satisfaction by Gartner, Capterra, GetApp and Software Advice in both 2020 and 2021.

Benefits for Education

Paper Free

All your supplier bills are emailed into your Lightyear account for immediate data extraction. No more posting paper to head office or passing paper around for approval signatures.

100% Correct Pricing

Never have to manually price check your supplier bills again with our built in Price Checking functionality. Simply upload your agreed supplier pricing. 


Early Payment Discounts

By speeding up the data entry and approvals process, you can process your supplier bills faster, allowing you to take advantage of early payment discounts more often.


1 Click Approval

Get sign-off from each of your approvers no matter where they are based. Our multi-tiered approvals allows you to get up to 5 levels of approval across browser, email and our mobile app. 

Grow with Lightyear

As you bring on more locations, you can create new entities in your Lightyear account for each new location in your franchise empire.



Real-Time Data

Having access to live data in a business that moves as fast as a Hospitality is your new secret weapon to keep your business organised and agile.


Collaboration & Approvals in our Free Lightyear Mobile App

Lightyear's iOS and Android mobile app allows you to collaborate with your colleagues, suppliers and finance teams. 


Complete your approvals and tasks, dispute bills, add notes, receive notifications and upload images of receipts on the go. 

Integrate Seamlessly

+ more

All Integrations

How to Automate Purchasing and Accounts Payables in the Education Industry

Education businesses can follow a variety of different workflows. You can use Lightyear to create orders and manage your purchasing process or, alternatively, if you do not use a purchasing system you can use Lightyear to automate data extraction and approval of bills without a Purchase Order document.  

Order Stock and Services

Create purchase orders in a couple of clicks. Our intuitive platform stores your product information in a supplier product list. You can quickly build out your orders and then approve them in a multi-tiered approvals workflow before sending to your supplier. 

Receive and Record Goods

You can create GRNs (Goods Received Notes) in Lightyear to acknowledge receipt of your goods delivery. 

Bill received

Receive supplier bills (invoices) directly from your supplier in to your Lightyear account for immediate line by line data extraction. 

Data extraction

Smart Extract uses AI and Machine Learning technology to instantly extract line-item data from your invoices when they reach your Lightyear account. Details include product codes, quantities, and multi-line descriptions.

Automated Bookkeeping

Lightyear's machine learning technology learns how you code each of your line items and bills so that it can automatically code your items with GL (general ledger) codes, tax rates, locations, project codes and custom classes every time.

Export purchase data to your Inventory Software

Populate your purchases into your inventory software with a few clicks to keep all your systems accurate and up to date, helping to avoid double data entry. 

Price checking

Every line-item on your bills are price checked against your agreed supplier pricing to ensure you don't overpay your suppliers. 

3-way match POs to GRNs to your bills

Lightyear automatically matches your POs (purchase Orders) to your GRNs (Goods Received Notes) to your supplier bills - line by line. 

Approve your bills

Your bills can move through a multi-tiered approvals workflow to ensure they are ready to be paid. 

Export to your Accounting Software

At the end of your Accounts Payable flow, you can export all the details from your supplier bills to your Accounting Software. 

Archive and report on your COGS

Monitor the COGS (Cost of Goods Sold) in real-time with our reporting functionality from your archive. Run reports to find the purhcase cost of all your purchases by GL code or location.

Statement Reconciliation

Save a huge amount of time with our automated supplier statement reconciliation feature.  Lightyear will automatically reconcile your statement, letting you know which bills you have received, which bills you haven't, and help you request missing bill copies from your suppliers. 

Standard Bill processing time 
for Education

Avg cost to process 1 bill

$15

Avg no of days to pay 1 bill

40 days

Avg no of people to process 1 bill

15 people

Lightyear Standard 

Avg cost to process 1 bill

$0.79

Avg no of days to pay 1 bill

<10 days

Avg no of people to process 1 bill

Customer Standard

Click to book your 30 minute demo with an industry expert