Grab a coffee and dive in....
We are thrilled to bring you a host of frequently requested features and share news of our recent recognition by Gartner, Capterra, GetApp and Software Advice as the Category Leaders in Accounts Payable, globally.
Q1 Feature Releases & Updates
Back in December, we revealed Lightyear’s Purchase Orders BETA to much acclaim. More details on the launch can be found here. Based on the great feedback we have received, we have continued to further enhance our PO functionality with the following features:
PO Approvals - POs can now be routed to Approvers for one-click approval via the Mobile App, Email or desktop UI. Approvals can be automated by Supplier and by PO value.
Product Type Ahead - Lightyear can now pre-populate all your product purchase data for you (such as Product Codes, Descriptions, Unit Prices and GL codes) during Purchase Order creation, a massive time saver.
Edit & Void POs after ordering - You can now assign user permissions to allow certain users to edit and/or void POs after they have been ordered
Add Terms and Conditions - Given that POs are a legally binding document, it's pretty important to have your T&C's attached. You can now upload a supplementary page (or pages) of T&C's in your Purchase Order settings. These will be attached to the Lightyear-created PO, ensuring your suppliers are clear on the Terms and Conditions they are accepting.
Approvals by Bill Value - YouTube link
Lightyear is now able to automatically route bills for approval to managers based on the value of the bill. You can set up to 2 conditional approval triggers. For example, send to Manager A if over $2500 and/or send to Manager 2 if over $5000. What's even better than that?... We have also built a live FX Integration which will even enable this feature on bills of different currencies using the exchange rate on the date of the bill.
Data extraction enhancements - YouTube link
Lightyear can now extract data from invoices with line data split across more than one row.
If you have a supplier that sends lines that contain both taxed and non-taxed components, Lightyear can now automatically split the lines into a taxed and non taxed row.
Manually enter amounts including or excluding tax
On rare occasions when users may need to manually enter bills, you can now opt to enter line values excluding tax, including tax or without tax in any of the Lightyear workflow tabs. This is a really convenient feature for suppliers who only display line item values including tax, as this would have previously required some manual calculation. You can find this toggle under the document totals area in panel 2.
Archive Reporting enhancements - YouTube link
Columns displaying the approvers of documents are now presented in the Archive view allowing a simple overview of all approval steps completed.
We have also enhanced our file export function to include a unique Invoice URL to provide quick one-click access to your documents from the CSV export.
Send supplier communications from an external email - YouTube link
Our customers have loved having the ability to email suppliers directly from Lightyear since we launched that feature last year. You can now authorise your own external email address to send communications from within Lightyear. For example, email@example.com can now be set as the sender email for all PO, Bill, Credit note and supplier statement queries. This is great for suppliers which may require that you send POs from a specific domain for security reasons.
Export data pre-approval - YouTube link
Although not a regularly used workflow, due to some customer requests we have now introduced the optional ability to export from the Approvals tab. This allows our customers to export their data to their accountancy software before it passes through the Approvals flow, which can help to give you a more up-to-date overview of your finances if your Approvals process takes time.
QBO Billable customers and Projects - YouTube link
New Partnerships & Integrations - YouTube link
We are excited to announce the following partnership and export defaults:
We have acquired new partners in AccountsIQ. They are an industry-leading mid-market accounting solution, focused on improving productivity, streamlining processes and giving businesses better insights than ever before.
Microsoft Dynamics 365
Our latest integration updates now allow you to sync data into Microsoft Dynamics365. More information here