Choose a Trusted AP Automation Solution
Lightyear delivers reliable invoice and AP automation that works seamlessly with your core accounting software. Designed to complement the unique requirements of every finance function, Lightyear's AP automation software makes invoice and AP automation a breeze by:
- Transitioning all supplier invoices from paper to digital
- Automating invoice data capture at a line item level
- Enabling effortless PO & invoice approvals at any time, anywhere
- Making sure suppliers get paid on time, all the time
- Using AP automation tools that integrate with your existing systems
The Most Feature-Rich AP Automation Software
AI Powered Line Item Data Extraction
Unlike basic OCR software, Lightyear's AI data extraction reads invoice metadata with market leading accuracy at line-item level—capturing every detail including SKUs, quantities, tax codes, and cost centres. No manual data entry. No decimal point errors. No duplicate invoices.
Advanced Approval Workflows
Configure multi-level approval rules based on amount, department, vendor, or a custom criteria based on keywords. Approvers receive mobile notifications and can approve invoices in seconds—from anywhere, on any device.
Simplified Multi-Entity Management
Manage accounts payable across parent and child accounts from a single platform. Perfect for groups with complex structures—all while maintaining control and visibility.
Purchase Order Matching (3-Way Matching)
Automatically match invoices to purchase orders and goods receipts. Flag exceptions instantly and resolve discrepancies quickly.
Price Checker & Duplicate Detection
Compare current invoice prices against historical data and flag unusual variations. Automatically detect duplicate invoices before they're paid—protecting against fraud and supplier errors.
Automated GL Coding with Machine Learning
Lightyear learns from your past coding decisions and automatically suggests (or applies) the correct GL codes to new invoices. The more you use it, the smarter it gets—scaling effortlessly as your business grows.
Automated Bank Statement Reconciliation
Reconcile supplier invoices automatically against bank statements, eliminating heavy workload at month end.
Real Results: How Businesses Use Lightyear AP Automation
Hear from leading bookkeeper Ami Who on why Lightyear is the winning AP automation software choice for her practice and clients like the Exchange Hotel.
"Lightyear's accounts payable software has transformed how we work"
Why Choose Lightyear AP Automation Software?
Integrate Your AP Automation Software with Other Solutions
From accounting packages like Xero, Sage, and QuickBooks to inventory solutions, Lightyear's AP automation software offers seamless integration into leading business systems. Our invoice and AP automation solution eliminates duplicated work for your team and gives them back time to focus on strategic tasks.
Join These Organisations Already Using Lightyear AP Automation Software
Ready to Automate Your AP Process?
See how Lightyear's AP automation software can transform your finance operations. Book a Discovery Call with an AP automation expert.
AP Automation Software FAQs
What Are Automated Accounts Payable Solutions?
Automated accounts payable solutions use technology to streamline and digitise the entire accounts payable process — from invoice receipt to payment processing. Instead of manually entering invoice data, chasing approvals via email, and scheduling payments in spreadsheets, accounts payable software like Lightyear handles these tasks automatically.
How accounts payable automation works:
- Invoice capture — Suppliers send invoices to your dedicated Lightyear email or upload directly
- Automated data extraction — Our accounts payable software extracts all invoice data with market leading accuracy
- Intelligent routing — Invoices are automatically sent to the right approvers based on your rules
- Approval workflows — Approvers review and approve via mobile, email, or desktop
- Payment processing — Approved invoices sync to your accounting software (like Xero) for payment
This end-to-end accounts payable automation eliminates manual work, reduces errors, and gives you real-time visibility into your accounts payable position.
How does Lightyear accounts payable software connect with Xero and other accounting software?
Lightyear's accounts payable automation software acts as an efficiency-boosting plug-in to connect via API with most major accounting systems. This includes Xero, Sage, QuickBooks, AccountsIQ, NetSuite, iplicit, Quickbooks and more.
The integration between Lightyear and your accounting software is one of the most reliable and advanced available, with detailed line-item information being sent to and from each platform automatically or with the click of a button.
For Xero users specifically: Lightyear offers seamless two-way synchronisation with Xero accounts payable automation, ensuring your invoice data, payment records, and approval workflows stay perfectly aligned between both platforms. Learn more about our Xero integration here.
How does accounts payable automation affect finance staff?
Our automated accounts payable solutions don't replace your team — they empower them. By eliminating repetitive manual tasks like data entry, invoice matching, and payment scheduling, Lightyear's accounts payable software frees your finance team to focus on strategic work like cash flow planning, supplier relationship management, and financial analysis.
Most finance teams report saving 20+ hours per week after implementing our accounts payable automation software.
Do you have examples of businesses using your accounts payable software?
How does Lightyear's invoice data extraction differ from traditional OCR in accounts payable software?
Unlike traditional accounts payable software that relies on OCR technology, Lightyear uses advanced line-item data extraction that reads the metadata behind PDF invoices. This makes our accounts payable automation software more accurate than OCR-based solutions, which can often confuse numbers or miss decimal points, leading to errors and costly mistakes.
With Lightyear's data extraction technology, you can extract line-item data with the highest accuracy and unparalleled speed — a key advantage of our automated accounts payable solutions.