Simplify Accounts Payable for Your Club
Less time on paperwork. More time on the floor with members.
Invoice processing shouldn't keep you off the floor. Lightyear handles the data entry, flags the errors, and catches supplier price increases, so invoices are ready to approve on-the-go, and you can get back to running your club.
Proudly supporting Clubs Queensland member venues.
The reality of Accounts Payable in clubs
Buried in invoices
Invoices sit in inboxes, get entered by hand, and take up to a week to process. It's hours every week that could be spent on the floor with members.
Slow invoice approvals
One invoice, multiple hands — the chef on nights, the duty manager on weekends, the GM between meetings. Sign-offs drag out and suppliers don't get paid on time.
Unnoticed price rises
When you're processing hundreds of invoices manually, supplier price increases slip through. That's money walking out the door every month.
No visibility over invoices
An invoice could be with the chef, the duty manager, or lost in an inbox. When nobody knows where things stand, payments slip and suppliers chase.
Speak with our team
Find out how Queensland clubs are saving hours each week on invoice processing, and what that could look like for your venue.
Key Features for Hospitality
Focus on Guests, Not Paperwork. Turn Your Busy Back Office into Smooth Operations
Get control of spending
Easily create purchase orders and automatically route them to the correct approver. Send approved purchase orders directly to your suppliers, all from within Lightyear.
Gain tighter control over spending, reduce over-ordering, and maintain an efficient procurement process.
See all features
Faster month-end closing
Automate statement reconciliation to quickly match supplier statements against invoices and identify missing documents.
Faster reconciliation enables you to close month-ends more quickly with greater accuracy.
Better inventory monitoring
Automatically 3-way match invoices against the corresponding Purchase Orders and Goods Received Notes, ensuring you only pay for goods that arrive at your venue.
Automated data at a line item level
Suppliers can send invoices directly to Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice, applies automatic coding and routes to the correct approver.
Automated coding enables fast and accurate reporting at a product level. This helps you identify popular produce for reordering and split costs across multiple venues.
Stop overpaying your suppliers
Keep track of price increases and make smarter business decisions to help reduce overheads.
Lightyear automatically flags discrepancies in pricing between the supplier invoice and agreed supplier pricing, alerting you to an increase before payment. You can use this to track price rises throughout the year and negotiate more favourable rates with your supplier.
Don't pay twice for the same product
Don't waste money double-paying for the same products and services. Lightyear automatically detects duplicate invoices and flags these, preventing overpayments and protecting your bottom line.
Automate your approval processes
Set up automated, multi-tiered approval workflows based on invoice amount, supplier details, departments or locations.
Faster approvals mean faster payments for your supplier and give you leverage to negotiate better terms or discounts.
On-the-go approvals
Access and manage purchase orders, invoices, and approvals on the go with the Lightyear mobile app.
The flexibility to approve from anywhere keeps your AP processes running smoothly during busy periods, avoiding payment delays and maintaining strong supplier relationships.
Accurate reporting for effective decision-making
Generate detailed reports across products and services, suppliers, venues or other cost centres.
7 years of historical data means your team can forecast seasonal trends or customer purchasing behaviour based on previous spending. This information helps make smarter decisions, including availing of discounts for bulk purchasing during busy periods or popular produce, or reducing waste during quieter periods.
How Lightyear works
Lightyear takes the manual work out of accounts payable, so your club can process invoices in minutes, not days.
- Invoices land in Lightyear by email, no scanning, no data entry
- Every line item is extracted automatically — no more typing invoices into your accounting system
- Price discrepancies are flagged before you approve
- Approvals routed to the right people to approve from anywhere (on desktop or mobile)
- Track every invoice from receipt to approval to payment, know exactly where things stand
- Everything syncs to Xero, MYOB, or your accounting system
- Seven years of invoices, searchable in seconds, auditors love it
Lightyear gives your club full control of its accounts payable, so your team can get back to what matters.
What our Customers Say
Integrate with leading solutions
Connects to Xero, MYOB, QuickBooks, and more. Your invoices flow straight through. No double handling or re-keying.
Recognised As An Industry Leader
