Quantaco Australia Take Advisory Services To New Heights With AP Automation Software


Anthony Sullivan
Lead Partner Hospitality Division
Accountancy Software


"We continually train in new programs such as Lightyear, but also work closely with hospitality owners and managers to get a deep understanding of the challenges they face. Lightyear doesn’t only give Quantaco efficiencies, but it saves the client a lot of time and money, and that’s important."
"Lightyear’s data-extraction is so accurate, that neither we nor the client need to worry about data-entry anymore. The price-checking allows venue managers to keep on top of GP without spending hours checking off prices against a price list. And the approvals workflow means there isn’t paper-shuffling, and lost bills."
"A lot of businesses are struggling, and to date the sort of expertise that Quantaco can bring to assist just wasn’t affordable to most. I would expect the number of clients using Lightyear to help manage costs to double in the next 12 to 18 months. There are are also Quantaco clients in retail and service sectors using Lightyear and benefitting from the ROI that AP automation delivers in terms of time and costs saved", explains Anthony.
"Chefs still get kitchen bills for approval, Marketing Managers get marketing bills and so on. But they are now simply clicking an approval button on a screen instead of scribbling a signature onto a piece of paper. Those bills then get immediately transitioned to our team, for further checking and Sign-Off, before export into NetSuite and Xero".
As a percentage of time, Quantaco clients are saving from 80% - 90%, which is comparison to the process to handling and processing paper bills on their behalf. However Anthony says that it’s fair to say that clients probably save around 80% to 90% themselves. Lightyear is eliminating the price-checking for clients, as well as the manual entry of stock into POS systems thanks to integrations with their hospitality specific tools.
"Our job is made easier if the client has the knowledge and data in real-time to allow them to steer their business in a better direction daily. But, the ‘insight’ that delivers the most immediate benefit is the price-checking tool. Lightyear automatically price checks each product billed in real-time, flagging any overcharging to the person whose job it is to approve the bill" states Anthony.
Quantaco are proud to use any software if it makes sense for their clients. From NetSuite, through to Xero and MYOB, Lightyear integrates with most major software providers so that clients can avail of intuitive integrations and connected data.
In Conclusion
By reimagining traditional AP processes, Quantaco has not only alleviated the burdens of manual data entry but has also empowered its clients to focus on strategic decision-making and business growth. Through ongoing training and a deep understanding of their clients’ challenges, Quantaco has successfully integrated Lightyear's automation capabilities, resulting in significant time and cost savings.
A 30 day free trial of Lightyear could save you and your clients up to 50+ hours a month.
A 30 day free trial of Lightyear could save you and your clients up to 50+ hours a month.
Speak to our experts, share your current processes and see what’s possible.