St Basils Homes
St Basils Homes (SA) provide care facilities and services under the auspices of the Greek Orthodox Church. They have been providing care for over 34 years and currently have 3 facilities, St Peters 32 beds, Croydon 83 beds and Aegean Village at Christie Downs which has 100 beds and also 48 Independent Living Units and a fully functioning café which caters to residents, families and friends, as well as the local community.
We caught up with CFO Lambro Manouras to find out what impact implementing Lightyear has caused.
Optimising AP processes, reducing costs and claiming back more than 80% of manual entry time.
What was the main pain point you needed Lightyear to solve?
Our main pain point was importing invoices where supplier codes didn't match.
Why have you chosen to implement Lightyear?
One database to file and record all Accounts Payable invoices, no paper invoices to file and archive, and less time spent manually entering invoices into our accounts system. Quicker invoice sign-offs/disputes.
Is Lightyear your first AP automation app, and how easy did you find implementation?
Yes, this is our first AP automation app, and we found implementation to be very easy and straightforward. We had no objections from the team after receiving a demo from the team.
Did you avail of our Let's Get Going (onboarding) program, and how useful did you find it?
Absolutely, we availed of it. Having the support 24/7 (if needed), the speedy responses to any queries, and being able to talk face to face and resolve queries were extremely useful.
Were you happy with the level of customisation available to you?
Yes.
Pre-lightyear, how long did you spend on these Accounts Payable tasks?
- Manually entering data into accounting software per month: 20-30 Hours
- Getting approval to pay 1 bill: 7-10 Days
- Finding 1 supplier invoice: 10 Minutes
- Compiling accurate financial reports: 3-4 Hours
Since the implementation, how long has your team been spending on the same Accounts Payable tasks?
- Manually entering in data into accounting software per month: Less than 2 hours
- Getting approval to pay 1 bill: 3-5 days
- Finding 1 supplier invoice: Less than 1 minute
- Compiling accurate financial reports: 2-3 hours
Since implementing Lightyear, on average, how many supplier bills did you need to go back and fix errors with your Accounts Payable data in your accounting software?
10% or less
What percentage on costs are you saving on your overall accounts payable functions?
Since joining with Lightyear we are saving 20-30% on overall Accounts Payable function costs.
See what our other customers say about Lightyear
Sonnel have 14 hotels across Australia and have been using Lightyear since mid 2020 to more efficiently and effectively manage their AP processes.
We spoke with Sanjay de Silva who is the Compliance Officer & Stocktake Manager for Sonnel.
COVID has put a huge pressure on many businesses to reassess how they operate as some business procedures are simply no longer viable.
Healthcare Ireland implemented Lightyear to go paperless with their Accounts Payable as no one could access paper after switching to remote working.
Pizza Pilgrims are a multi-site pizzeria franchise that have been using Lightyear for 5+ years. Their previous process was very manual, with a lot of data entry and checks.
We spoke with both the Financial Director Sophie and the Financial Controller Laura of Pizza Pilgrims, to get their perspective on why they chose Lightyear and more importantly, why they stay with us.
"Lightyear is a cutting edge technology"
Launch was "launched" in 2015 and I took over the ownership in 2018. I needed a solution that would reduce data entry and allow clients to approve their bills.
We spoke with Bookkeeper Lynley Pryde to catch up on all the changes to Launch since she has implemented Lightyear.
"Easy to use & approve bills & export to Xero" - Lynley Pryde
St Basil's have been using Lightyear since July 2020 and have enjoyed 30+% reduction in AP costs, up to 50% increase in efficiency of financial reporting and much more.
The Royce Aged Care have seen marked improvements in their business processes and functions since implementing Lightyear in 2020.
95% of time reclaimed with Archive Search, 80% decrease in bill approval time & 50+% reduction in Financial Reporting time.
