St Basils Homes
St Basils Homes (SA) provide aged care facilities and services under the auspices of the Greek Orthodox Church. They have been providing care for over 34 years and currently have 3 facilities, St Peters 32 beds, Croydon 83 beds and Aegean Village at Christie Downs which has 100 beds and also 48 Independent Living Units and a fully functioning café which caters to residents, families and friends, as well as the local community.
We caught up with CFO Lambro Manouras to find out what impact implementing Lightyear has caused.
Optimising AP processes, reducing costs and claiming back more than 80% of manual entry time.
What were the pain points you needed Lightyear to solve?
We had a number of pain points, but the most important one we needed solved was;
- Importing invoices where supplier codes didn't match
Why have you chosen to implement Lightyear?
One data base to file and record all Accounts Payable invoices, no paper invoices to file and archive, less time spent manually entering invoices into our accounts system. Quicker invoice sign offs/disputes
Is Lightyear your first AP automation app and how easy did you find implementation?
Yes, this is our first AP automation app and we found implementation to be very easy and straightforward. We had no objections from the team after receiving a demo from the team.
Did you avail of our Let's Get Going (onboarding) program and how useful did you find it?
Absolutely we availed of it. Having the support 24/7 (if needed) the speedy responses to any queries and being able to talk face to face and resolve queries was extremely useful.
Were you happy with the level of customisation available to you?
Yes.
Pre-lightyear, how long did you spend on these Accounts Payable tasks?
- Manually entering in data into accounting software per month: 20-30 Hours
- Getting approval to pay 1 bill: 7-10 Days
- Finding 1 supplier invoice: 10 Minutes
- Compiling accurate financial reports: 3-4 Hours
Since implementation how long is your team spending on the same Accounts Payable tasks?
- Manually entering in data into accounting software per month: Less than 2 Hours
- Getting approval to pay 1 bill: 3-5 days
- Finding 1 supplier invoice: Less than 1 minute
- Compiling accurate financial reports: 2-3 hours
Since implementing Lightyear, on average, how many supplier bills did you need to go back and fix errors with your Accounts Payable data in your accounting software?
- 10% or less
What percentage on costs are you saving on your overall accounts payable functions?
Since joining with Lightyear we are saving 20-30% on overall Accounts Payable function costs.
See the Case Studies That Our Clients
Have Submitted
Pizza Pilgrims are a multi-site pizzeria franchise that have been using Lightyear for 5+ years. Their previous process was very manual, with a lot of data entry and checks.
We spoke with both the Financial Director Sophie and the Financial Controller Laura of Pizza Pilgrims, to get their perspective on why they chose Lightyear and more importantly, why they stay with us.
" Lightyear is a cutting edge technology" - Sophie (Pizza Pilgrims Financial Director).
Bilanz have been utilizing Lightyear since early 2021 and are enjoying the benefits of the worlds best automated accounts payable solution.
We spoke with Anneliese Mauritz who is the Director at Bilanz.
"Lightyear compliments accounts payable process improvement perfectly" - Anneliese Mauritz
The Royce Aged Care have seen marked improvements in their business processes and functions since implementing Lightyear in 2020.
95% of time reclaimed with Archive Search, 80% decrease in bill approval time & 50+% reduction in Financial Reporting time.
Nelson Meers Hotel Group have 14 hotels across Australia and have been using Lightyear since mid 2020 to more efficiently and effectively manage their AP processes.
We spoke with Sanjay de Silva who is the Compliance Officer & Stocktake Manager for Nelson Meers Hotel Group.
Streamlining AP processing and removing human error
COVID has put a huge pressure on many businesses to reassess how they operate as some business procedures are simply no longer viable.
Healthcare Ireland implemented Lightyear to go paperless with their Accounts Payable as no one could access paper after switching to remote working.
Get back your time and remove human error
Launch was "launched" in 2015 and I took over the ownership in 2018. I needed a solution that would reduce data entry and allow clients to approve their bills.
We spoke with Bookkeeper Lynley Pryde to catch up on all the changes to Launch since she has implemented Lightyear.
"Easy to use & approve bills & export to Xero" - Lynley Pryde
Our process of authorising and payment of invoices was very manual, we wanted to move into receiving invoices digitally and hold a copy invoice on the cloud, which would be accessible at all times especially working from home.
"Its real time, it creates a faster turnaround with the ability to retrieve a copy of the invoice at a touch of a button"
Clandeboy lodge have been using Lightyear for over 1 year to speed up their Accounts Payable processing and giving them rich product data for analysis on their purchases.
We spoke with Alec Craig, Financial Controller with Clandeboye Lodge to find out how they are using Lightyear in their hotel business.
