Smarter Inventory and Accounts Payable for SENPOS Users
SENPOS and Lightyear work together to streamline the flow of information between inventory, purchasing and finance. While SENPOS helps venues manage operations and inventory, Lightyear automates invoice processing, approvals and accounting workflows, reducing manual administration and improving visibility across your business.
Benefits of using Lightyear with SENPOS
SENPOS runs your front-of-house and inventory, Lightyear powers your back office
Process invoices up to 80% faster
Automated data capture replaces manual entry, so invoices move from inbox to approved in minutes, not days.
Accurate stock data in SENPOS
Invoice line items flow into SENPOS inventory automatically, helping your club keep accurate and up to date stock — no spreadsheets in the middle, no re-keying.
Eliminate double entry between AP and inventory
Lightyear automatically extracts and codes data from your supplier invoices, then sends it to both your accounting system and SENPOS. One source of truth, two systems updated — no manual entry, no duplicated work.
More accurate COGS and margin reporting
With stock-in data captured at the line-item level, Lightyear gives you the foundation for more accurate COGS and margin reporting in SENPOS. Reduce back-office workload for lean admin teams.
Speak with our team
Book a 15-minute discovery call to see how Lightyear could work for your business.
The Features that Power Lightyear
Get control of spending
Easily create purchase orders and automatically route them to the correct approver. Send approved purchase orders directly to your suppliers, all from within Lightyear.
Gain tighter control over spending, reduce over-ordering, and maintain an efficient procurement process.
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Faster month-end closing
Automate statement reconciliation to quickly match supplier statements against invoices and identify missing documents.
Faster reconciliation enables you to close month-ends more quickly with greater accuracy.
Better inventory monitoring
Automatically 3-way match invoices against the corresponding Purchase Orders and Goods Received Notes, ensuring you only pay for goods that arrive at your venue.
Automated data at a line item level
Suppliers can send invoices directly to Lightyear via email. Lightyear's advanced AI extraction tool pulls line item detail from the invoice, applies automatic coding and routes to the correct approver.
Automated coding enables fast and accurate reporting at a product level. This helps you identify popular produce for reordering and split costs across multiple venues.
Stop overpaying your suppliers
Keep track of price increases and make smarter business decisions to help reduce overheads.
Lightyear automatically flags discrepancies in pricing between the supplier invoice and agreed supplier pricing, alerting you to an increase before payment. You can use this to track price rises throughout the year and negotiate more favourable rates with your supplier.
Don't pay twice for the same product
Don't waste money double-paying for the same products and services. Lightyear automatically detects duplicate invoices and flags these, preventing overpayments and protecting your bottom line.
Automate your approval processes
Set up automated, multi-tiered approval workflows based on invoice amount, supplier details, departments or locations.
Faster approvals mean faster payments for your supplier and give you leverage to negotiate better terms or discounts.
On-the-go approvals
Access and manage purchase orders, invoices, and approvals on the go with the Lightyear mobile app.
The flexibility to approve from anywhere keeps your AP processes running smoothly during busy periods, avoiding payment delays and maintaining strong supplier relationships.
Accurate reporting for effective decision-making
Generate detailed reports across products and services, suppliers, venues or other cost centres.
7 years of historical data means your team can forecast seasonal trends or customer purchasing behaviour based on previous spending. This information helps make smarter decisions, including availing of discounts for bulk purchasing during busy periods or popular produce, or reducing waste during quieter periods.
What our Customers Say
Integrate with leading ERPs and Accounting Solutions
Lightyear is a proud integration partner of SENPOS, connecting your point-of-sale and back office in one flow. Connects to Xero, MYOB, QuickBooks, and more. Your invoices flow straight through. No double handling or re-keying.
Recognised As An Industry Leader
FAQs
When is the right time to look at Lightyear if I'm implementing SENPOS?
Any time. Many businesses set up Lightyear alongside their SENPOS rollout so accounts payable and inventory are connected from day one.
Do I need to implement Lightyear at the same time as SENPOS?
No. Lightyear works independently and can be added whenever suits you — during your SENPOS rollout or further down the line. There's no requirement to do both together.
How does Lightyear integrate with SENPOS?
Lightyear captures and codes data from your supplier invoices, then sends it straight into SENPOS. Your inventory and stock costs stay accurate automatically, with no manual re-keying between systems.
Will this work with my accounting system (Xero, MYOB, etc.)?
Yes. Lightyear connects to Xero, MYOB and more, sending coded invoice data straight through. The same data also flows to SENPOS, so both systems stay in sync without double handling.
Do I need to change my current process?
No major changes. Suppliers send invoices to Lightyear, approvals run through automated workflows, and data flows to SENPOS and your accounting system. It fits around how you already work.
How long does implementation take?
Many users are up and running within days, and average implementation is around four weeks. Lightyear's guided onboarding process — FlightPath — supports you through scoping, configuration, training, go-live and handover. Timing depends on your business, so the discovery call is the best place for a realistic estimate.
Do I need SENPOS set up first?
No. Lightyear and SENPOS are independent systems that integrate, so you don't need one fully in place before looking at the other. You can explore Lightyear at any stage and connect the two whenever it suits.
What happens in the 15-minute discovery call?
A brief, no-pressure chat about your business and what you're trying to solve. We'll cover how Lightyear could fit with SENPOS and your accounting system, and whether it's the right fit before any demo.