Accounts Payable Automation For Education
Easy to implement and intuitive to use, Lightyear is perfect for Independent Schools and their finance teams who wish to gain visibility over their AP process, simplify approvals and increase control on spend.
AP Automation Software You Can Trust
Cloud based features built for efficiency
Multi-Tiered Approval Workflows
Approve your supplier documents with one click in an automated, multi-tiered approvals workflow. With up to 8 levels of approval, Lightyear sends your documents to the correct people based on various customisable triggers such as bill value or supplier.
3-way matching
Allow your team members to easily create Purchase Orders and automatically route them to the appropriate approver(s) for approval in browser, mobile app or directly from within an email. 3-way match your POs with your Goods Received Notes and supplier bill.
Line Item Data Extraction
Using machine learning and AI, Lightyear extracts detailed line item data from your supplier bills and imports it ready for processing. With line item information available, Lightyear will automatically code products based on rules set up in your account.
Automatic Statement Reconciliation
Get back days of your time by automating your supplier statement reconciliation. Lightyear automatically compares every line of your statement with all of your supplier bills (invoices) .
Reduce Dependence On Paper
Paper based processes often result in frustrating inefficiencies for finance teams as lost documents, delays and lack of accessibility are all too common.
Accounts Payable Automation enables:
- Secure & instant access to digital documents
- Accurate, live and detailed data across the entire P2P process
- Enhanced remote working & audit processes
Boost Visibility
With Lightyear dashboards, get an instant overview on the status and value of your Purchase Orders and supplier invoices, even on the go with our mobile app.
Drill into the details, see what's holding up approval or query why a PO has been raised. Access a full audit trail on every invoice and find any document you need in just a few clicks.
Define Your Processes
With customisable and pre-defined purchasing and invoice approval workflows you can:
- Set limits on purchase order raising
- Automatically route PO & invoice approvals to the right people
- Investigate PO requests and easily communicate with staff
Get Up & Running Easily
Intuitive to use and easy to implement, Lightyear offers 5 star onboarding support and 24/5 live customer service with real people based in the UK and Australia.
"The implementation was easy with excellent support. Processing invoices with Lightyear is super easy and has finally allowed us to go totally paperless."
- Finance Officer in Primary Education
Customer Journey
Discover how ESMS, an Independent School based in Edinburgh saved 50% on admin time by automating their purchasing and accounts payable processes.
Discover how much you could save with Lightyear
Use our savings calculator to find out how much your school could save when using Lightyear.