Xero Accounts Payable Automation With Lightyear

Introduce Xero accounts payable automation through Lightyear-Xero integration. From automatic line-item extraction to data syncing to Xero, Lightyear handles the manual work so your finance team can focus on other strategic tasks.

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Why choose Lightyear AP automation for Xero

Lightyear integrates seamlessly with Xero to deliver faster data, more control, and greater visibility to you or your clients' finance team. Lightyear gives you detailed, line-by-line data extraction, automated approval workflows and next-level reporting capabilities.

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Eliminate manual data entry

Lightyear uses AI to automatically extract detailed line item data from your supplier bills in 15 seconds or less. Every line item is automatically coded and pushed directly into Xero, ready for payment. No manual data entry. No miscoded invoices. Just clean, accurate data in Xero.

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Get approvals 7x faster

Automatically route approvals based on triggers like bill value or supplier details. Set up a multi-tiered, customised approval workflow with Lightyear. Approve on the go, anytime from anywhere via the mobile app.

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Reconcile statements in <10 minutes

Get your time back by automating supplier statement reconciliation. Lightyear automatically matches every line of your supplier statements to your bills, so you don't spend hours cross-referencing manually. Catch missing invoices instantly, and communicate with suppliers in 2 clicks.

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2-way data sync

Lightyear syncs supplier data, bank details, tax codes, and tracking categories with Xero in both directions, so anything you add or update in one system is reflected in the other. No duplicate entry, no risk of supplier information falling out of sync.

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Integrate with Xero

Select Xero as your accountancy software from the drop-down within the settings of Lightyear.

Start sharing data

Pull all your important information from Xero, such as supplier data, bank details, accounting codes, tax codes, and tracking categories, into Lightyear.

Trusted by Xero users worldwide

“Lightyear is a Godsend. It seamlessly connects with Xero. I'm 99% confident with the data reaching Xero. With cleaner data coming into Xero from Lightyear, our AP is up to date every day.”

“We can click the link in Xero and look at the invoice instead of going through 100 files to actually find the invoice. Having that audit trail is invaluable.”

“Connecting Lightyear to Xero was really straightforward, and everything flows smoothly. Without it, we’d likely need another person to handle our current document volume.”

“Lightyear integrates well with Xero and other systems. This creates a tech stack environment that clubs can easily implement. When you adopt a proper tech stack, the outcome is lower costs, prompt information, and effective decision-making.”

“Lightyear has centralised all our documents by integrating seamlessly with our accounting system, Xero.”

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FAQs

What is Xero integration?

Xero integration connects Lightyear directly to your Xero accounting software, enabling automatic 2-way data sync between the two platforms. This enables your team to process, approve, and push supplier bills into Xero without any manual data entry or duplicate record-keeping.

How long does it take to set up the Xero invoice automation with Lightyear?

Most teams are up and running the same day. Select Xero from the integrations settings in Lightyear, connect your account, and your supplier data, accounting codes, and tracking categories sync across instantly.

Is there a charge for Xero integration with Lightyear?

No, there is no separate charge for integrating Lightyear with Xero.

Do I need to leave Xero to use Lightyear?

No. Lightyear sits alongside Xero and pushes processed, coded data directly into your Xero account. If the document requires no approval, it can ‘autosync’ with Xero once the data is extracted. Your team works in Lightyear; your books stay accurate in Xero.

Can I add new suppliers to Xero directly from Lightyear?

Yes. You can create a supplier within Lightyear and push them straight through to Xero — so as soon as a bill arrives from a new supplier, you can process and sync it without any manual setup in Xero first.

Can I attach a PDF while sending data from Lightyear to Xero?

Yes, you can send attachments / PDFs to Xero from Lightyear.

Can Lightyear handle multi-entity or multi-currency Xero accounts?

Yes. Lightyear supports businesses operating across multiple entities and currencies, making it well-suited to growing businesses managing AP across more than one Xero organisation.

What's the difference between Xero's invoice automation features and Lightyear?

Xero handles your core accounting, but it wasn't built for high-volume AP processing. Lightyear adds a dedicated automation layer on top: line item extraction, automatic coding, multi-tiered approvals, 3-way matching, and statement reconciliation — capabilities that go well beyond what Xero offers natively.