QuickBooks Desktop integration with Lightyear | Accounts Payable Automation

Eliminate manual invoice entry and save 10+ hours every week by automating invoices in QuickBooks Desktop with Lightyear AP automation. Lightyear automates data capture, coding, and approval routing, and exports clean, accurate data to QuickBooks Desktop via CSV.

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How is Lightyear Accounts Payable Software Compatible with QuickBooks

Lightyear automatically extracts, codes, and routes every invoice for approval.
You get the same automated AP workflow that you'd get on a cloud platform, without needing to migrate off Desktop.
Invoices are exported as a CSV, ready to import into QuickBooks Desktop, eliminating the manual entry that comes with running an offline, non-cloud system.
Well-suited to larger, more established businesses running on Desktop.

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Remove manual data entry

Lightyear extracts and codes line-item data automatically, so you're not duplicating data entry between disconnected systems.

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Reduce the errors that come with manual re-entry

Eliminating manual data entry through Lightyear reduces errors by 90%+ and delivers 99% cleaner data into QuickBooks.

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Set up multi-tiered approval workflows

Route invoices through multi-tiered approval workflows in Lightyear so the sign-off process remains consistent across departments with the rules and thresholds.

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Close month-end in <3 days

Lightyear auto-matches your invoices to your supplier statement and identifies any missing invoices. Request missing invoices from suppliers in Lightyear with just 2 clicks from within the app.

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Get a complete AP audit trail

Lightyear maintains a full audit trail for every invoice with a timestamp for every action.

Sign up for Lightyear

Start your Lightyear free trial, and our team of experts will help you set up your account.

Connect with QuickBooks Desktop

Our team will also help you connect to QuickBooks Desktop and upload all your supplier details, tax rates, and tracking categories into Lightyear.

Extract, code, and assign in Lightyear

Lightyear’s AI-powered tool extracts line-item data as soon as an invoice arrives, coding it to your QuickBooks classes and locations, and sending it for approval.

Approve and export to QuickBooks

Once the invoice is approved, you can export it to QuickBooks Desktop via a CSV file.

Trusted by Lightyear users worldwide

“We now save half a day every day. Half a week of work saved for us is amazing. I mean, that's half a head at £24,000 every year.”

“Since implementing Lightyear, we save 2 days per week on AP and achieved a 20% cost saving.”

“Since implementing Lightyear, we have effectively saved the equivalent of a part-time employee's salary by reducing the time spent on AP tasks.”

“The ability to set up departmental approval processes has been a big win. Even if approval isn’t immediate, there’s still plenty of time, usually 20–30 days, before payment is due, making the process much more manageable and efficient.”

Join the 9,500+ businesses already using Lightyear

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FAQs

Can Lightyear work with QuickBooks Online as well?

Yes, Lightyear works with both QuickBooks Online and QuickBooks Desktop. QuickBooks Desktop connects via CSV, while QuickBooks Online connects via API for a more automated, real-time sync.

What makes Lightyear accounts payable software compatible with QuickBooks?

You can extract, code, and approve invoices in Lightyear before they ever reach QuickBooks. This ensures only clean, verified data is posted to the software, with no manual entry.

Can Lightyear catch pricing errors before invoices are exported to QuickBooks?

Yes. Lightyear automatically checks invoiced prices against agreed supplier rates, flagging discrepancies before an invoice reaches approval.

Can Lightyear detect duplicate invoices before they're sent to QuickBooks?

Yes. Duplicate invoice numbers are flagged automatically, reducing the risk of paying the same invoice twice.

Does Lightyear have a mobile app?

Yes, Lightyear offers a mobile app. Approvers can review and sign off on invoices in the Lightyear mobile app without being at a desk.

Does Lightyear verify supplier bank details before payment?

Yes. Bank details are automatically checked before an invoice is approved, helping to protect against fraud or misdirected payments.

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